Record Series Abstract
The Name, Address, and Legal System (NAL) contains the property tax data for all cities and counties on the state's CAMA system. Data includes name, address, legal description, property tax rate, and assessed value of parcels within all Tennessee counties that are on the state's CAMA system. The data is used to assist the counties and cities with preparing property tax documents.
Record Series Active
Cut Off at End of
If Other, Explain
Files are cut off at the end of each tax year.
Total Retention Years
Total Retention Months
Retention End Action
THE FILES ARE THE BE CUT OFF AT THE END OF TAX YEAR - OCT-Sept. MAINTAIN IN AGENCY FOR FIVE (5) YEARS THEN DESTROY BY STATE APPROVED METHODS.
Agency Server, Cordell Hull Building
Jurisdiction , then Parcel ID
Media Format Generated
Media Format Stored
Information Shared Outside the State
Shared with various vendors servicing collecting officials; available to anyone with purchase.
Yes - Original
Essential Record Stored
Agency Servers, Cordell Hull Building
Essential Record Media Type
Does this Record Series Contain Sensitive Information?
Retention Legal Citation
Electronic Records Plan Inventory
IMPACT is a n-tier .NET application which includes Web, App, Reports, and database servers.
IMPACT is a vendor (Tyler Technologies) supplied .NET solution with an Oracle 11G backend.
Cordell Hull Building
Backup procedures include nightly tapes, which are stored off-site (Iron Mountain), as well as nightly replication of the database to the COT DR Site.
The recovery time objective for IMPACT is 8 hours. The DR scenario assumes that the necessary network infrastructure and connectivity is in place. In the event of a disaster the IMPACT System Administrator would simply redirect the URL to the DR URL and/or publish the DR URL.
Data Migration Description
Data is stored in an Oracle RAC database. Any plan to migrate the data must take in consideration that the data must remain in it's existing format or conversion programs must account for any difference.
Records Management Division (RMD)
No recommended changes
Tennessee State Library and Archives
No recommended changes.
Comptroller Audit Review
We have reviewed RDA 0709-10187 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
RDA 0709_10187 is a request to revise an RDA. The retention period will increase from two years to five years and destroy. Format will remain electronic. Recommend approval of request to revise RDA 0709_10187.