An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11375
Effective Date
Record Series Abstract
Record series includes but not limited to balances of all legacy system general ledger accounts at 6/30. This RDA governs general ledger balances created prior to end of the 2011 fiscal year. General ledger balances created since end of fiscal year 2011 reside in Edison.
Record Series Active
No
Cut Off at End of
Fiscal Year
Total Retention Years
99
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records generated from legacy systems. Records are maintained on computer paper format in computer paper binders and stored at division of accounts. The files are cut off at the end of each fiscal year and then destroyed after 99 years.
Worksheet
Record Location
F&A/DIVISION OF ACCOUNTS
WRS TENNESSEE TOWER, 21ST FL, STORAGE RM, FILE CABINETS
312 ROSA L PARKS AVE
NASHVILLE, TN 37243
WRS TENNESSEE TOWER, 21ST FL, STORAGE RM, FILE CABINETS
312 ROSA L PARKS AVE
NASHVILLE, TN 37243
File Arrangement
Chronological
Media Format Generated
Paper
Media Format Generated Summary
Paper: Sheet
Media Format Stored
Paper
Media Format Stored Summary
Paper: Sheet
Date Range
6/1975 to 6/2011
Allotment Code
31705
Annual Accumulation
N/A
Current Volume
10.5 cubic feet
Record Value
Fiscal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Confidential
No
Media Recommendation Other
Current Format - Paper
Does this Record Series Contain Sensitive Information?
No
Agency Retention
99 years
RDA Comments
Records Management Division (RMD)
04-02-2020
No recommended changes. RDA number was formally 84_032. RDA number changed to 11375, per PRC guidance
Tennessee State Library and Archives
04-02-2020
No recommended changes.
Comptroller Audit Review
04-02-2020
We have reviewed RDA 000084_032 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
04-08-2020
Thank you.
RMD Director
04-14-2020
RDA 11375 is a request to revise an RDA. The original RDA number was 000084_032 but is being changed to 11375 to reflect the updated numbering system. The retention period will be ninety-nine years and destroy. The format will be paper. The Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 11375.
Public Records Commission
05-15-2020
PRC approves RDA 11375