Record Series Abstract
THE RECORDS CONTAIN COBRA NOTIFICATIONS, COBRA ELECTION FORMS AND ANY LETTERS REJECTING COBRA COVERAGE.
Record Series Active
Cut Off at End of
If Other, Explain
Cut off is at the end of policy period.
Total Retention Years
Total Retention Months
Retention End Action
Records are cut off at the end of the policy period and kept in agency for 5 years then destroy by state approved methods.
Tennessee Tower 19th Floor
Filed electronically using multiple indexing alpha
.5 gigabyte - electronic
1 gigabyte - electronic
Information Shared Outside the State
Does this Record Series Contain Sensitive Information?
Records Center Retention Period
ECM (Edison Object Store)
Images are stored on two (replicated) hitachi storage devises, while index values are stored in the shared SQL Server 2008 database environment (also replicated). Each database record has a pointer to the image file it describes.
IBM Filenet software for the images, Microsoft SQL Server for the index values.
Replicated across Data Center North and Data Center South(Servers are at South with Primary Hitachi at North for now. There is a plan to move the primary hitachi to South)
OIR - Data Center daily tape backups
OIR Silver Disaster Recovery plan
Data Migration Description
The register (which had been generated by the legacy system and then printed) is now an input form in Edison. Data entered in the form is stored in a Edison database. Vouchers and other supporting documents are scanned into ECM via an Edison interface.
Legacy Revision UUID