State flag of Tennessee An official website of the Tennessee Secretary of State.

Notification of Agency Contract Agreement/Termination.

RDA Number
Effective Date
Record Series Abstract
Records consist of, but not limited to, Notification of Agency Contract or Agreement, and Termination Notice of Agency Contract or Agreement received in paper format by the Agency Licensing Director of Commerce and Insurance.
Record Series Active
Cut Off at End of
If Other, Explain
At termination of appointment.
Total Retention Years
Total Retention Months
Retention End Action
Disposition Notes
Maintain records in paper or electronic format in agency. Records that were originally received in paper may be migrated to FileNet. Once verified, the paper or electronic record will be maintained permanently.
Allotment Code
Record Location
500 James Robertson Parkway Nashville, TN 37243
File Arrangement
License numerical by license identification number
Media Format Generated Summary
Electronic: Text
Paper: Sheet
Media Format Stored Summary
Electronic: Text
Paper: Sheet
Date Range
2010 to Current
Annual Accumulation
.15 cubic feet paper; .001 GB
Current Volume
.01 cubic feet paper;.01 GB
Record Value
Audit Requirements
Information Shared Outside the State
Shared Agencies
National Association of Insurance Commissioners. The information is also shared with the General Public. No personal information is shared with the exception of the name and date.
Essential Record
Yes - Original
Essential Record Stored
In agency
Essential Record Media Type
Confidential Legal Citation
TCA 10-7-504-(a)(29)
Does this Record Series Contain Sensitive Information?
Agency Retention
Records Center Retention Period
System Name
Hardware Description
The current State FileNet environment is an on-premise solution with all servers and data residing at the state data centers.
Software Description
FileNet is accessed via a web interface along with a defined user id and password. Both are accessed via the state's local area network (LAN).
System Location
The servers are located in the North and South Data Centers. All back end storage is replicated between the two data centers.
Backup Procedures
Daily Incremental tape backups (an incremental backup is a type of backup that only copies files that have changed since the last full backup) are done. Weekly full-backups are done. Monthly backup is done once the completed tape is sent to offsite storage.
Disaster Recovery
Files are restored from incremental backups, a weekly full backup and a monthly full back up.
Data Migration Description
Documents are scanned to the Electronic Records Management System (FileNet) and stored on the designated servers.
Legacy Revision UUID