Record Series Abstract
Records consist of, but not limited to, Notification of Agency Contract or Agreement, and Termination Notice of Agency Contract or Agreement received in paper format by the Agency Licensing Director of Commerce and Insurance.
Record Series Active
Cut Off at End of
If Other, Explain
At termination of appointment.
Total Retention Years
Total Retention Months
Retention End Action
Maintain records in paper or electronic format in agency. Records that were originally received in paper may be migrated to FileNet. Once verified, the paper or electronic record will be maintained permanently.
500 James Robertson Parkway Nashville, TN 37243
License numerical by license identification number
Media Format Generated Summary
Media Format Stored Summary
2010 to Current
.15 cubic feet paper; .001 GB
.01 cubic feet paper;.01 GB
Information Shared Outside the State
National Association of Insurance Commissioners. The information is also shared with the General Public. No personal information is shared with the exception of the name and date.
Yes - Original
Essential Record Stored
Essential Record Media Type
Confidential Legal Citation
Does this Record Series Contain Sensitive Information?
Records Center Retention Period
Retention Legal Citation
Legal Citation PDF
The current State FileNet environment is an on-premise solution with all servers and data residing at the state data centers.
FileNet is accessed via a web interface along with a defined user id and password. Both are accessed via the state's local area network (LAN).
The servers are located in the North and South Data Centers. All back end storage is replicated between the two data centers.
Daily Incremental tape backups (an incremental backup is a type of backup that only copies files that have changed since the last full backup) are done. Weekly full-backups are done. Monthly backup is done once the completed tape is sent to offsite storage.
Files are restored from incremental backups, a weekly full backup and a monthly full back up.
Data Migration Description
Documents are scanned to the Electronic Records Management System (FileNet) and stored on the designated servers.
Legacy Revision UUID