Record Series Abstract
Student-level special education information used by school districts for development and implementation of individualized education programs for students with disabilities; for state and federal reporting and district planning. The documents stored under this RDA are the Individual Education Plans (IEP) and all associated documents for students receiving special education services in Tennessee public schools. IEP's are developed annually in accordance with the Individuals with Disabilities Education Act (IDEA). An IEP is a document that defines a child's special education program and is designed to meet the unique educational needs of that child, who has been identified as a student with a disability as defined by federal regulations.
Record Series Active
Cut Off at End of
If Other, Explain
When the student either graduates, becomes ineligible, or ages out.
Total Retention Years
Total Retention Months
Retention End Action
These records will be maintained permanently. The permanent records are stored by our IEP system vendor, not by the state. The records are never purged from the system, but moved to inactive status and located on a different server environment than active students.
By student within specific LEA.
08/2004 - current
Information Shared Outside the State
US Dept of Education - Office of Special Education Programs.
Yes - Original
Essential Record Stored
Essential Record Media Type
Confidential Legal Citation
20 U.S.C $1232g; 34 CFR Part 99
Does this Record Series Contain Sensitive Information?
0 years active after cut off, Permanent inactive
Records Center Retention Period
Retention Legal Citation
CFR 34, 300.573
Legal Citation PDF
IEP System: Edplan (Vendor: Public Consulting Group, Inc.)
Isilon cluster with 6 X-200 Nodes for PDF document storage
Isilon OneFS v188.8.131.52
Public Consulting Group hosting center in the Watertown, MA AT&T Data Center
All shares are backed up by CommVault backup system on regular schedules.
Disaster recovery involves mitigating the hardware issues for the Isilon storage system and replacing the files from CommVault backups.
Data Migration Description
All data, including PDF files, resides on the ISILON cluster. Currently data is not archived or removed from storage. The Public Consulting Group Information Technology Services Division maintains and migrates data according to system updates, upgrades, and replacements. Projects have been completed involving full storage system replacement and further information will be provided upon request.
Legacy Revision UUID