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ADMINISTRATIVE FEE SYSTEM

RDA Number
10202
Effective Date
Record Series Abstract
STATISTICAL DATABASE USED TO COLLECT THE NUMBER OF CASES WHERE THE ADMINISTRATIVE FEE FOR INDIGENT DEFENDANTS IS WAIVED, ASSESSED AND ORDERED TO PAY. THIS INFORMATION IS KEPT PER COUNTY ON A MONTHLY BASIS.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
5
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
Paper records are kept active for 5 years and then archived electronically. The paper records then become copies and are destroyed by state approved methods.
Allotment Code
30227
Record Location
511 Union Street, Suite 600 Nashville, TN 37219
File Arrangement
Numeric
Date Range
1/1999 to Current
Annual Accumulation
1 cubic feet 2 megabytes
Current Volume
20 megabytes 1 cubic feet
Record Value
Administrative
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Essential Record Media Type
Electronic
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years active and then archive
Records Center Retention Period
0
System Name
Administrative Fee
IT-ABC Number
n/a
Hardware Description
Windows 2008
Software Description
SQL Server 2008, C#.net, web interface
System Location
Administrative Office of the Courts Data Center
Backup Procedures
Employing Veritas Netbackup data is backed up on the following schedule: complete backups occur on Fridays, differential backups are run Monday through Thursday, each week. Back up data is stored on EMC Data Domain disc storage. Data is replicated to remote second Data Domain nightly.
Disaster Recovery
Sufficient hardware and virtual capacity exists in both locations in order to redeploy stored data and permit continuity of operations in accordance with our disaster recovery plan.
Data Migration Description
Administrative Fee data resides in an SQL Server database and will be migrated, as needed, to other environments by the Administrative Office of the Courts Database Administration staff using SQL Server Management Studio Backup and Restore.
Legacy Revision UUID
1466