State flag of Tennessee An official website of the Tennessee Secretary of State.

Classification and Compensation Division Request Forms and Related Records

RDA Number
Effective Date
Record Series Abstract
Record series contains request forms and related records submitted by agencies to the Tennessee Department of Human Resources Classification and Compensation Division. Records include the following forms and related documents: PR-0476 - Shift Differential Request; PR-0442 - Equity Increase Request; PR-0482 - Classification Establishment/Revision Request; PR-0441 - Assignment Differential Request; PR-044X - Working Out of Class Request; Position Classification Questionnaires (PCQ); Agency approval memorandums
Record Series Active
Cut Off at End of
Calendar Year
Total Retention Years
Total Retention Months
Retention End Action
Disposition Notes
New records are generated and stored in electronic format. Current volume of microfiche will be held in microfiche format until destruction. Records are maintained in agency for ten (10) years after Cut Off, then destroyed by state approved methods.
Record Location
Internal DOHR server located on the 17th floor WRS Tennessee Tower, 312 Rosa L. Parks Blvd. Nashville, TN 37243
File Arrangement
Media Format Generated
Media Format Generated Summary
Electronic: Text
Media Format Stored
Media Format Stored Summary
Electronic: Text
Film: Microfiche
Date Range
1975 to Current
Allotment Code
Annual Accumulation
Less than 0.1 Gigabytes
Current Volume
4.5 cu. ft. microfiche, 0.4 Gigabytes
Record Value
Audit Requirements
Information Shared Outside the State
Essential Record
Yes - Original
Essential Record Stored
Internal DOHR server located on the 17th floor WRS Tennessee Tower, 312 Rosa L. Parks Blvd. Nashville, TN 37243
Essential Record Media Type
Confidential Legal Citation
Does this Record Series Contain Sensitive Information?
Agency Retention
10 years
Records Center Retention Period
System Name
Class-Comp H & I Drive / Edison
Hardware Description
Internal DOHR server located on the 17th floor WRS Tennessee Tower, 312 Rosa L. Parks Blvd. Nashville, TN 37243
Software Description
Microsoft Office Suite installed on work stations of DOHR employees.
System Location
DOHR internal server is located on the 17th floor WRS Tennessee Tower, 312 Rosa L. Parks Blvd. Nashville, TN 37243 .
Backup Procedures
Backup procedures-Symantec Net backup every night at 6:00 pm and incremental backups 7 days a week. This process in managed by the Department of Finance and Administration, Strategic Technology Solutions (STS).
Disaster Recovery
Disaster recovery plan is located on DOHR's Intranet site at
Data Migration Description
No current migration of data needed, but in the event, data migration will occur when support for the existing file format is deemed obsolete or when software or hardware system changes require the movement of this electronic data from a specified format to a different file format. Annual reviews of this data will be conducted by DOHR's Records Director to ensure file formats are functional and operational. In the event migration is needed, the IT section and the Records Director will develop a solution to move data to a current file format that is appropriate to the RDA retention requirement for that specific data. This migration may include translation of the data to a current file format, conversion to an acceptable current file format to preserve the integrity of the information of the data, or movement of the data to a legacy architecture that maintains the environment where the format is considered current as long as this effort has full functional and operational support.
Records Management Division (RMD)
No recommended changes.
Tennessee State Library and Archives
No recommended changes.
Comptroller Audit Review
We have reviewed RDA 10198 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
No Comment
RMD Director
RDA 10198 is a request to revise an RDA. The retention period will remain ten years and destroy. The format will be electronic/film. The Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of the request to revise RDA 10198.
Public Records Commission
PRC approves RDA 10198