An official website of the Tennessee Secretary of State.
Core Data
RDA Number
10194
Effective Date
Record Series Abstract
THE STATE ASSESSED PROPERTY DATABASE CONTAINS OWNERSHIP AND VALUE INFORMATION FOR REAL AND PERSONEL PROPERTY ASSESSED BY THE STATE INCLUDING UTILITIES, RAILROADS, AIRLINES AND OTHER COMPANIES DOING BUSINESS ACROSS THE STATE.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
after company goes out of business
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Stored in state assessed properties database, when a company goes out of business and is no longer on our tax roll we delete the records ourselves.
Worksheet
Record Location
IMPACT application Cordell Hull Bldg.
File Arrangement
alpha / numeric combo
Media Format Generated
Electronic
Media Format Stored
Electronic
Date Range
to
Agency
Allotment Code
30715
Annual Accumulation
24 gb
Current Volume
123 gb
Record Value
Administrative
Fiscal
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
IMPACT application
Essential Record Media Type
Electronic
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Retention Legal Citation
NO
Electronic Records Plan Inventory
System Name
IMPACT (ECM)
Hardware Description
IMPACT is a n-tier .Net application which includes Web, App, Reports, and database servers.
Software Description
IMPACT is a vender (Tyler Technologies)supplied .NET solution with an Oracle 11G backend.
System Location
Cordell Hull Bldg.
Backup Procedures
Backup procedures include nightly tapes, which are stored off-site (Iron Mountain), backups to the RMON server and subsequent copy of those files to the DR site, as well as nightly replication of the database to the COT DR site.
Disaster Recovery
The recovery time objective for IMPACT is 8 hours. The DR scenario assumes that the necessary network infrastructure and connectivity is in place. In the event of a disaster the IMPACT System Administrator would simply redirect the URL to the DR URL and/or publish the DR URL.
Data Migration Description
Data is stored in an Oracle RAC database. Any plan to migrate the data must take in consideration that the data must remain in it's existing format or conversion programs must account for any differences.
RDA Comments
Records Management Division (RMD)
07-30-2015
No recommended changes.
Tennessee State Library and Archives
07-30-2015
No recommended changes.
Comptroller Audit Review
07-30-2015
We have reviewed RDA 10194 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
08-04-2015
no changes
RMD Director
09-22-2015
RDA 10194 is a request to revise an RDA. The retention period will increase from zero years to five years and destroy. Format will remain electronic. Recommend approval of request to revise RDA 10194.
Public Records Commission
10-13-2015
PRC approves RDA 10194.