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TAX RELIEF PROGRAM (TRP)

RDA Number
10193
Effective Date
Record Series Abstract
THE TRP DATA CONSISTS OF INFORMATION ON ELDERLY LOW-INCOME AND DISABLED VETERANS INDIVIDUALS WHO QUALIFY FOR STATE ASSISTANCE IN PAYING THEIR PROPERTY TAXES.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
End of Tax Year
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Most records are received via the web and are stored on servers. However, we will get the occasional paper copy. These copies are stored in filing cabinets for five years then destroyed by state approved methods.
Record Location
Most records come in via the web and are stored there. What paper copies we receive are stored in filing cabinets in the tax relief section of the Cordell Hull Building. The tax relief section is located behind locked doors only accessible by keyed entry.
File Arrangement
Application Number
Media Format Generated
Both
Date Range
1973 - current
Allotment Code
30710
Annual Accumulation
25 GB, 1080 sheets of paper
Current Volume
473 GB, 25398 sheets of paper
Record Value
Administrative
Fiscal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
Tax Relief web. Any paper records are stored in filing cabinets within the locked tax relief section of the Cordell Hull Building.
Essential Record Media Type
Electronic
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years
System Name
TRAIN
Hardware Description
TRAIN is a single server
Software Description
TRAIN is a internally supported program VB^ solution with a Oracle 10G backend.
System Location
Cordell Hull Building
Backup Procedures
Backup procedures include nightly tapes, which are stored off-site (Iron Mountain)
Disaster Recovery
The recovery time objective for TRAIN is 48 hours. The DR scenario assumes that the necessary network infrastructure and connectivity is in place. The latest Export would need recovered from Iron Mountain. Oracle would then need installed and then a full import would take place.
Data Migration Description
Data is stored in an Oracle single instance database.
Records Management Division (RMD)
08-20-2015
No recommended changes
Tennessee State Library and Archives
08-20-2015
No recommended changes.
Comptroller Audit Review
08-25-2015
We have reviewed RDA 10193 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
08-31-2015
no changes
RMD Director
09-22-2015
RDA 10193 is a request to revise an RDA. The retention period will increase from zero years and destroy to five years and destroy. Format will remain to electronic. Recommend approval of request to revise RDA 10193.
Public Records Commission
10-13-2015
PRC approves RDA 10193.