Record Series Abstract
Records include but not limited to complaints, complaint resolutions, samples, inspections, inspectors summaries, photography, graphs, diagrams, and exhibits.
Record Series Active
Cut Off at End of
Total Retention Years
Total Retention Months
Retention End Action
Records come in paper and electronic. Paper is scanned and upon verification, paper is destroyed by state approved methods. Electronic records are kept for the 5 year retention and then destroyed by state approved methods.
North Data Center, Nashville, TN; Rackspace facilities in Dallas, TX and Ashford, VA. N
alpha, numeric indexes of, name, permit number
July 1,2012 to current
2.16 gbfor Data Center North and HealthSpace
9.3 gb in North Data Center and 6.4 in HealthSpace storage facilities.
Information Shared Outside the State
Yes - Duplicate
Essential Record Stored
electronic copies are maintained on the servers and the paper originals are destroyed by state approved methods
Essential Record Media Type
Does this Record Series Contain Sensitive Information?
Records Center Retention Period
Retention Legal Citation
Record Sample PDF
HealthSpace: Ei Manager. Internal Red Barn Browser System
HealthSpace:IBM Domino servers Red Barn: State of Tennessee Tier 3 data center
HealthSpace: IBM Notes Red Barn: SQL Server 2012; Microsoft Windows Server 2012
Servers maintained by RackSpace in Dallas TX, and Ashburn, VA. Red Barn is data center south
HealthSpace backs up nightly in both locations and send downloadable SQL.bak files to the agency via secure VPN tunnel. Red Barn is backed up according to the state standards for a Tier 3 data center.
HealthSpace: A copy of the disaster recovery Plan is available from the agency. Red Barn: Disaster recovery is certified as a Tier 3 data center but the plan is not a public record and may only be viewed by permission of the department of state by petitioning the STS security section
Data Migration Description
HealthSpace and Red Barn work with agency to provide all requested data securely in usable format.
Legacy Revision UUID