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Laboratory Results

RDA Number
Effective Date
Record Series Abstract
Records include but not limited to, Sample receipts, sample accessioning documents, laboratory work sheets, laboratory results, and reports.
Record Series Active
Cut Off at End of
Fiscal Year
Total Retention Years
Total Retention Months
Retention End Action
Disposition Notes
Records come in paper and electronic. Paper is scanned and upon verification is destroyed by state approved methods. Electronic records are kept for the 5 year retention and destroyed by state approved methods.
Allotment Code
Record Location
North Data Center, Nashville, TN; Rackspace facilities in Dallas, Tx and Ashford, Va. N
File Arrangement
alpha, numeric indexes of, name, permit number
Date Range
July 1,2012 to current
Annual Accumulation
2.16 gb for Data Center North and HealthSpace
Current Volume
9.3 gb in North Data Center and 6.4 in HealthSpace storage facilities.
Record Value
Audit Requirements
Information Shared Outside the State
Essential Record
Yes - Duplicate
Essential Record Stored
electronic copies are maintained on the servers and the paper originals are destroyed by state approved methods
Essential Record Media Type
Does this Record Series Contain Sensitive Information?
Agency Retention
System Name
HealthSpace: Ei Manager. Internal Red Barn Browser System
Hardware Description
HealthSpace:IBM Domino servers Red Barn: State of Tennessee Tier 3 data center
Software Description
HealthSpace: IBM Notes Red Barn: SQL Server 2012; Microsoft Windows Server 2012
System Location
Servers maintained by RackSpace in Dallas TX, and Ashburn, VA. Red Barn is data center south
Backup Procedures
HealthSpace backs up nightly in both locations and send downloadable SQL.bak files to the agency via secure VPN tunnel. Red Barn is backed up according to the state standards for a Tier 3 data center.
Disaster Recovery
HealthSpace: A copy of the disaster recovery Plan is available from the agency. Red Barn: Disaster recovery is certified as a Tier 3 data center but the plan is not a public record and may only be viewed by permission of the department of state by petitioning the STS security section.
Data Migration Description
HealthSpace and Red Barn work with agency to provide all requested data securely in usable format.
Legacy Revision UUID