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Overdimensional & Overweight Permits

RDA Number
10147
Effective Date
Record Series Abstract
Records include but not limited to, Record of Overdimensional & Overweight permits issued to trucking companies transporting cargo through Tennessee in accordance with TCA Codes 55-4 403, 55-7 201, 202, 203, 205, 209 and Rules and Regulations 1680-07-01. Records include but are not limited to Route Surveys and associated Correspondence.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Information in data files are to be cut off at the end of each calendar year then maintain in agency five (5) years. Records will be destroyed by state approved methods.
Allotment Code
40220
Record Location
James K. Polk Building, Suite 800 505 Deaderick Street Nashville, TN 37243 and Strategic Technology Solutions (STS) North and South Data Centers.
File Arrangement
Chronological
Media Format Generated Summary
Electronic: Text
Media Format Stored Summary
Electronic: Text
Date Range
2008 to Current
Annual Accumulation
10 GB
Current Volume
100 GB
Record Value
Administrative
Fiscal
Audit Requirements
Both
Information Shared Outside the State
Yes
Shared Agencies
US Department of Transportation
Essential Record
Yes - Original
Essential Record Stored
Both North and South Data Centers.
Essential Record Media Type
Electronic
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years
Records Center Retention Period
None
System Name
Tennessee Transport Route Integrated Permitting System (TNTRIPS)
Hardware Description
The data for TNTRIPS is stored in TDOT’s Oracle Enterprise Database running on physical servers and on the STS managed Enterprise NAS solution.
Software Description
These servers run Red Hat Enterprise Linux Server release 7.8 or later. The servers run the current version of Sophos for virus protection. Avamar is the Enterprise backup solution.
System Location
Strategic Technology Solutions (STS) South Data Center (92 Weakley Lane, Smyrna, TN 37167) hosts the servers that are utilized for the storage of the TDOT data managed by STS.
Backup Procedures
Strategic Technology Solutions (STS) will conduct backup procedures. These procedures consist of daily backups that are kept on the Data Domain for 31 days. These are then moved off to ECS and maintained as long term storage.
Disaster Recovery
Strategic Technology Solutions (STS) conducts disaster recovery. This procedure is a prioritized process of enabling critical and essential applications first and then continuing through the priority list to less significant applications. Disaster Recovery begins with the utilization of the STS’s North Data Center for both operations and data. If both STS’s South Data Center and STS’s North Data Center are out of operation, new operations will begin by acquiring appropriate hardware and software from a third party supplier and restoring data from backups.
Data Migration Description
TDOT managed data
Legacy Revision UUID
1414