Record Series Abstract
Record series contains building information held by the Risk Management Division regarding property owned by the state. Data is used for calculation purposes and is compiled from other sources. Records include, but are not limited to: building value; contents value; Construction, Occupancy, Protection, and Exposure (COPE) data; and other underwriting data.
Record Series Active
Cut Off at End of
If Other, Explain
The data is maintained until the property is sold or destroyed.
Total Retention Years
Total Retention Months
Retention End Action
The data is maintained in the system until the property is sold or destroyed; the agency then notifies the Risk Management Division and requests the file's deletion.
Andrew Jackson Building, 15th floor
1970s to current
50 Megabyte electronic
2 Gigabyte electronic
Information Shared Outside the State
Yes - Original
Essential Record Stored
essential record stored electronically in agency
Essential Record Media Type
Confidential Legal Citation
Does this Record Series Contain Sensitive Information?
Records Center Retention Period
Retention Legal Citation
Record Sample PDF
Agency Shared Drive Server
standard server array
Documents are stored in PDF format on agency shared drives.
System is located in the agency office in the Andrew Jackson Building.
Files are backed up daily. Full procedures are on file with the Treasury IT division.
Detailed DR procedures for Treasury's file share are located in the Treasury Recovery Planner.
Data Migration Description
Detailed plans for migrating Treasury's records are on file with the Treasury IT division.
Legacy Revision UUID