Record Series Abstract
Record series contains building information regarding property owned by the state. Records include, but are not limited to: building value; contents value; Construction, Occupancy, Protection, and Exposure (COPE) data; and other underwriting data.
Record Series Active
Cut Off at End of
If Other, Explain
The data is maintained until the property is sold or destroyed.
Total Retention Years
Total Retention Months
Retention End Action
The data is maintained in the system until the property is sold or destroyed; the agency then notifies the Risk Management Division and requests the file's deletion.
Andrew Jackson Building, 14th floor
Media Format Generated
Media Format Generated Summary
Media Format Stored
Media Format Stored Summary
1970s to Current
50 Megabyte electronic
2 Gigabyte electronic
Information Shared Outside the State
Yes - Original
Essential Record Stored
Essential record stored electronically in agency
Essential Record Media Type
Confidential Legal Citation
Does this Record Series Contain Sensitive Information?
Records Center Retention Period
Retention Legal Citation
Electronic Records Plan Inventory
System meets or exceeds STS requirements. Information not publicly listed due to security reasons.
System Hardware meets or exceeds STS requirements. Information not publicly listed due to security reasons.
System Software meets or exceeds STS requirements. Information not publicly listed due to security reasons.
System Backup Procedures meet or exceed STS requirements. Information not publicly listed due to security reasons.
System Disaster Recovery meets or exceeds STS requirements. Information not publicly listed due to security reasons.
Data Migration Description
System Data Migration meets or exceeds STS requirements. Information not publicly listed due to security reasons.
Records Management Division (RMD)
No recommended changes.
Tennessee State Library and Archives
No recommended changes.
Comptroller Audit Review
We have reviewed RDA 10124 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
Agency concurs with recommendations.
RDA 10124 is a request to revise an RDA. The retention period will change from zero to one year and then destroy. The format will be electronic. The Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of the request to revise RDA 10124.
Public Records Commission
PRC approves RDA 10124