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Temporary Property Inventory Records

RDA Number
10124
Effective Date
Record Series Abstract
Record series contains building information held by the Risk Management Division regarding property owned by the state. Data is used for calculation purposes and is compiled from other sources. Records include, but are not limited to: building value; contents value; Construction, Occupancy, Protection, and Exposure (COPE) data; and other underwriting data.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
The data is maintained until the property is sold or destroyed.
Total Retention Years
0
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
The data is maintained in the system until the property is sold or destroyed; the agency then notifies the Risk Management Division and requests the file's deletion.
Allotment Code
309
Record Location
Andrew Jackson Building, 15th floor
File Arrangement
numeric
Date Range
1970s to current
Annual Accumulation
50 Megabyte electronic
Current Volume
2 Gigabyte electronic
Record Value
Administrative
Fiscal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
essential record stored electronically in agency
Essential Record Media Type
Electronic
Confidential
No
Confidential Legal Citation
N/A
Does this Record Series Contain Sensitive Information?
No
Agency Retention
0 years
Records Center Retention Period
N/A
Record Sample PDF
1392.sample.pdf18.89 KB
System Name
Agency Shared Drive Server
Hardware Description
standard server array
Software Description
Documents are stored in PDF format on agency shared drives.
System Location
System is located in the agency office in the Andrew Jackson Building.
Backup Procedures
Files are backed up daily. Full procedures are on file with the Treasury IT division.
Disaster Recovery
Detailed DR procedures for Treasury's file share are located in the Treasury Recovery Planner.
Data Migration Description
Detailed plans for migrating Treasury's records are on file with the Treasury IT division.
Legacy Revision UUID
1392