An official website of the Tennessee Secretary of State.
Core Data
RDA Number
10117
Effective Date
Record Series Abstract
Record series contains trade information and activity of the State Pooled Investment Fund (SPIF), including, but not limited to: daily cash transactions, ACH files, and authorized bank destination files.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
There is a daily cutoff date; data is maintained permanently.
Total Retention Years
0
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
Information is kept electronically in an agency database. Data is maintained permanently to comply with IRS guidelines and audit requirements.
Worksheet
Record Location
Andrew Jackson Building, 13th floor
File Arrangement
Alpha and numeric
Media Format Generated
Electronic
Media Format Generated Summary
Electronic: Text
Media Format Stored
Electronic
Media Format Stored Summary
Electronic: Text
Date Range
1996 to Current
Agency
Allotment Code
309
Annual Accumulation
100 Megabyte electronic
Current Volume
1 Gigabyte electronic
Record Value
Administrative
Fiscal
Audit Requirements
Both
Information Shared Outside the State
Yes
Shared Agencies
IRS
Essential Record
Yes - Original
Essential Record Stored
Essential record stored electronically in agency database
Essential Record Media Type
Electronic
Confidential
No
Confidential Legal Citation
N/A
Does this Record Series Contain Sensitive Information?
No
Agency Retention
Permanent
Records Center Retention Period
N/A
Retention Legal Citation
N/A
Electronic Records Plan Inventory
System Name
System meets or exceeds STS requirements. Information not publicly listed due to security reasons.
Hardware Description
System Hardware meets or exceeds STS requirements. Information not publicly listed due to security reasons.
Software Description
System Software meets or exceeds STS requirements. Information not publicly listed due to security reasons.
Backup Procedures
System Backup Procedures meet or exceed STS requirements. Information not publicly listed due to security reasons.
Disaster Recovery
System Disaster Recovery meets or exceeds STS requirements. Information not publicly listed due to security reasons.
Data Migration Description
System Data Migration meets or exceeds STS requirements. Information not publicly listed due to security reasons.
RDA Comments
Records Management Division (RMD)
03-31-2022
No recommended changes.
Tennessee State Library and Archives
03-31-2022
No recommended changes.
Comptroller Audit Review
04-05-2022
We have reviewed RDA 10117 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
04-05-2022
Agency concurs with recommendations.
RMD Director
04-11-2022
RDA 10117 is a request to revise an RDA. The retention period will remain permanent. The format will be electronic. The Title, Disposition Notes, and Worksheet have been updated. Recommend approval of the request to revise RDA 10117.
Public Records Commission
04-25-2022
PRC approves RDA 10117