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Behavioral Risk Factor Survey

Core Data
RDA Number
10102
Effective Date
Record Series Abstract
Records include but not limited to survey which monitors the prevalence of behavioral risks associated with the ten leading causes of premature death in the U.S., provides a basis and impetus for the development of programs to reduce major behavioral risks in the adult population, etc.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
0
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
Files are sent in electronic form from the Center for Disease Control (CDC) for each data collection year. Stored on agency servers the files are to be cut off at the end of each calendar year then, maintain in agency permanently.
Worksheet
Record Location
710 James Robertson Pkwy Andrew Johnson Building Nashville, TN 37243
File Arrangement
By certificate type and chronologically
Media Format Generated
Electronic
Media Format Stored
Electronic
Date Range
1984-Current
Agency
Dept. of Health
Allotment Code
34320
Annual Accumulation
9,000 Kilobytes
Current Volume
300 gigabyte data/images
Record Value
Administrative
Legal
Audit Requirements
Both
Information Shared Outside the State
Yes
Shared Agencies
Centers for Disease Control and Prevention
Essential Record
No
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
Permanent
Retention Legal Citation
ADHERENCE TO BRFSS PROTOCOL
Electronic Records Plan Inventory
System Name
Behavioral Risk Factor Survey
Hardware Description
VMware, OIR Data Center File Server currently resides on FS-HSS-SDCHN00001. Recovery requires a standard server with MS Windows 2003 or greater operating system with 210 gigabytes of available disk space. Database Server Currently resides on FS-HSS-SDCHN00001. Recovery requires a standard file server with Windows 2003 or greater operating system. Database on DC20SDCWB00001. Recovery requires an encrypted SQL Server 2008 with 35.02 gigabytes of available disk space
Software Description
Fileshare: SAS Data Sets (.SAS7BDAT) Non Data Sets or images are stored as PDF or TIFF files Our N: drive is ECM approved! It is a part of the Network Attached Storage (NAS) system from Isilon (encrypted in transit and at rest) which is run on OneFS; OneFS is an approved ECM
System Location
DATA CENTER SOUTH, SMYRNA, TN
Backup Procedures
Daily, by OIR, following OIR established policy & procedures. File server and database server backups are performed daily by OIR.
Disaster Recovery
OIR network recovery policy & procedures. Non-critical recovery time. Location: Data Center South RTO:> 2 weeks RPO: 24 hours OIR Level: Bronze
Data Migration Description
Date migration typically occurs every 5-10 years as advancements are made in technology.
Metadata Description
The Behavioral Risk Factor Survey (BRFSS) collects core survey question modules for each final dataset including but not limited to chronic health conditions and demographics. Includes core demographic variables for each data set which include but are not limited to self-reported age, race, ethnicity, marital status, education and income.
RDA Comments
Records Management Division (RMD)
09-15-2016
No recommended changes.
Tennessee State Library and Archives
09-19-2016
No recommended changes.
Comptroller Audit Review
09-15-2016
We have reviewed RDA 10102 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
09-27-2016
Thank you
RMD Director
09-29-2016
RDA 10102 is a request to revise an RDA. The retention will change from ten years and destroy to permanent. The format will remain electronic. The Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 10102.
Public Records Commission
11-03-2016
PRC approves RDA 10102.