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VA FILES (VETERANS EDUCATION)

RDA Number
10090
Effective Date
Record Series Abstract
Record series includes, but is not limited to, documents used to approve, supervise, and audit programs of study for use of Veterans Education benefits at schools within the state of Tennessee (Tracking system). Examples, not all inclusive, include school catalogs, approval forms, recurring catalog approval packets, and other approval documentation.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Federal fiscal year - September 30
Total Retention Years
7
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records are generated and maintained in electronic format. Disposition term is determined by Department of Veterans Affairs guidance: disposition is for 7 years. 7 years after cut off records will be destroyed.
Allotment Code
33201
Record Location
Tennessee Higher Education/Tennessee Student Assistance Corporation
File Arrangement
Files are organized by individual schools, and broken down by operational tracking. Example: schools, approvals, withdrawals, compliance surveys etc.
Media Format Generated Summary
Electronic: Other
Media Format Stored Summary
Electronic: Other
Date Range
June, 1969 to Current
Annual Accumulation
1.6 GB
Current Volume
3.78 GB
Record Value
Administrative
Audit Requirements
Both
Information Shared Outside the State
Yes
Shared Agencies
Department of Veterans Affairs
Essential Record
No
Confidential
Yes
Confidential Legal Citation
The records of students in public educational institutions in Tennessee are also confidential and not subject to public records requests by Tenn. Code Ann. § 10-7-504(a)(4).
Does this Record Series Contain Sensitive Information?
Yes
Record Sample PDF
10-7-504.pdf635.46 KB
System Name
Agency Shared Drive – STS Isilon
IT-ABC Number
None
Hardware Description
STS- provided NAS/Isilon device
Software Description
Windows Server 2003, Windows Storage Server 2008, Microsoft Virtual Server, VMWare Virtual Server
System Location
STS Data Center South, replicated at STS North Data Center
Backup Procedures
Daily snapshots, weekly backups, monthly sent to tapes
Disaster Recovery
STS is responsible for disaster recovery on the device
Data Migration Description
The data resides in a SQL database located at the Data Center. If there were a need for migration, it could be done by STS database administrators.
Legacy Revision UUID
1361