Record Series Abstract
These records are about the artifacts in the state's collections. Records include: gift contracts, invoices and etc., where they are located, what conditions they are in, insurance values of the collections, and a description of the collections. Insurance value records are in electronic format only.
Record Series Active
Cut Off at End of
If Other, Explain
Upon creation of entry
Total Retention Years
Total Retention Months
Retention End Action
Once the records of the artifacts are no longer in exhibits, the records are kept in agency permanently. Records are generated in paper format but scanned into electronic format. The electronic formats are stored on their ARGUS system which is backed up by OIR's server. Both formats are retained permanently in agency.
In agency. 505 Deaderick St. Nashville, TN 37243
3 cu. ft./5 GB
30 cu. ft./50 GB
Information Shared Outside the State
Share records with other states and the public.
Yes - Original
Essential Record Stored
Essential Record Media Type
Confidential Legal Citation
Does this Record Series Contain Sensitive Information?
Records Center Retention Period
Retention Legal Citation
Legal Citation PDF
Record Sample PDF
Windows VM application server and Shared SOL database VM
TSM hardware environment is managed by Data Center
Servers are located in the south data center
follow normal STS process-nightly backup for changes; monthly full backup. 30 days kept onsite at STS. Sent to offsite storage for previous months.
Solution can be recovered from most recent backup.
Data Migration Description
Vendor completed data migration from physical server and installed data on current infrastructure in 2014.
Legacy Revision UUID