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Integrated Mission System (IMS) and HUD Enforcement Management System (HEMS)

RDA Number
Effective Date
Record Series Abstract
Both are databases to enter case information regarding discrimination complaints. Contact information for parties, documents case investigation and its results.
Record Series Active
Cut Off at End of
If Other, Explain
When authorized by the U.S. Equal Opportunity Employment Commission and US Department of Housing and Urban Development
Total Retention Years
Total Retention Months
Retention End Action
Disposition Notes
These are Federally provided computer systems which assists both agencies to meet their mandates to alleviate illegal discrimination. The EEOC and HUD as part of their agreements retain the right to control the destruction information. Information will be maintained in database for permanent retention. Should the Federal government indicate these databases are to be destroyed the agency shall make copies for preservation or revise the RDA retention per PRC instructions.
Record Location
EEOC and HUD website servers in Washington, DC.
File Arrangement
By assigned case number
Media Format Generated
Media Format Stored
Date Range
1993 to current and Oct. 2016 to current
Allotment Code
Annual Accumulation
3 GB
Current Volume
9 GB
Record Value
Audit Requirements
Information Shared Outside the State
Shared Agencies
EEOC Nashville, Memphis, and Washington DC offices; HUD Knoxville, Nashville and Washington, DC
Essential Record
Yes - Original
Essential Record Stored
Information is stored off-site on EEOC and HUD servers in Washington, DC.
Essential Record Media Type
Confidential Legal Citation
TCA 4-21
Does this Record Series Contain Sensitive Information?
Agency Retention
0 years
Records Center Retention Period
System Name
Integrated Mission System (IMS) and HUD Enforcement Management System (HEMS)
Hardware Description
EEOC and HUD servers in Washington, DC.
Software Description
Internet Explorer and Google Chrome web applications
System Location
EEOC and HUD servers in Washington, DC.
Backup Procedures
Maintained by Federal partners
Disaster Recovery
Responsibility of the Federal partners
Data Migration Description
Responsibility of the Federal partners
Records Management Division (RMD)
No recommended changes
Tennessee State Library and Archives
TSLA concurs.
Comptroller Audit Review
We have reviewed RDA 10066 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
revised per director and Library and Archives reveiw
RMD Director
RDA 10066 is a request to revise an RDA. The retention period will remain permanent and the format electronic. The agency has updated the Abstract, Cut Off, Disposition, and Worksheet. The Federal Government maintains the systems and has no plans to ever dispose if these records. If that should change the agency indicates it will notify the PRC to update the RDA and preserve or dispose of the records accordingly. Recommend approval of request to revise RDA 10066.
Public Records Commission
PRC approves RDA 10066