An official website of the Tennessee Secretary of State.
Core Data
RDA Number
10065
Effective Date
Record Series Abstract
MULTIPLE FORMATS DATABASE THAT STORES THE ACTIVITIES OF JOB APPLICANTS, EMPLOYERS, AND TRAINING PROVIDERS WHO PROVIDE AND RECEIVE SERVICES THROUGH THE TN DEPT OF LABOR AND WORKFORCE DEVELOPMENT, AMERICAN JOB CENTERS (AFFILIATE AND COMPREHENSIVE CENTERS).
Record Series Active
Yes
Cut Off at End of
Fiscal Year
Total Retention Years
7
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
The files are to be cut off at the end of each fiscal year and maintained on the Jobs4TN database for 3 years. Files become inactive after audit.
Worksheet
Record Location
Jobs4TN/VOS - Offsite Location - Archive America 6708 Harney Road Tampa, FL 33610 WOTC System Location : OIR Data Center South (DC South)
File Arrangement
All: Alpha, numeric, and other methods
Media Format Generated
Electronic
Media Format Generated Summary
Electronic: Text
Electronic: Raster Image
Electronic: Spreadsheet/Database
Media Format Stored
Electronic
Media Format Stored Summary
Electronic: Text
Electronic: Raster Image
Electronic: Spreadsheet/Database
Date Range
2000 to current
Allotment Code
33710/33707
Record Value
Administrative
Audit Requirements
Both
Information Shared Outside the State
Yes
Shared Agencies
USDOL 13 Local Workforce Development Areas
Essential Record
Yes - Original
Essential Record Stored
Jobs4TN/VOS - Offsite Location - Archive America WOTC System Location : OIR Data Center
Essential Record Media Type
Electronic
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
3 Years
Records Center Retention Period
N/A
Retention Legal Citation
2CFR200.333
Electronic Records Plan Inventory
System Name
Jobs4TN/VOS, WOTC
Hardware Description
Jobs4TN/VOS Hardware Platform -
Software Description
Jobs4TN/VOS Operating System (Version No.) -
System Location
Jobs4TN/VOS Offsite Location - Archive America
Backup Procedures
Offsite Storage Frequency - GSI replicates data in real-time to a passive data center. Data is also archived to tape and sent to Archive America for long-term storage.
Disaster Recovery
WOTC: Disaster Recovery:
Data Migration Description
Jobs4TN/Virtual One Stop (VOS) Database is stored by Geographic Solutions Incorporated (GSI) which replicates data in real time to a passive datacenter. Data is also archived to tape and sent to Archive America for long term storage.
RDA Comments
Records Management Division (RMD)
03-10-2016
Please clarify disposition to meet business practice. Please spell out acronyms. Please provide annual accumulation and current volume. Missing sample and metadata.
Tennessee State Library and Archives
03-10-2016
TSLA concurs with RMD comments.
Comptroller Audit Review
03-10-2016
Audit concurs with RMD comments.
RMD Director
07-28-2016
RDA 10065 is a request to revise an RDA. The retention period will remain seven years and the format will remain electronic. The Abstract, Disposition Notes, and Worksheet were also updated. Recommend approval of request to revise RDA 10065.
Public Records Commission
11-03-2016
PRC approves RDA 10065.