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WORKFORCE SERVICES DATABASE (Jobs4TN/VOS - formerly Job Services Database, WOTC)

RDA Number
10065
Effective Date
Record Series Abstract
MULTIPLE FORMATS DATABASE THAT STORES THE ACTIVITIES OF JOB APPLICANTS, EMPLOYERS, AND TRAINING PROVIDERS WHO PROVIDE AND RECEIVE SERVICES THROUGH THE TN DEPT OF LABOR AND WORKFORCE DEVELOPMENT, AMERICAN JOB CENTERS (AFFILIATE AND COMPREHENSIVE CENTERS).
Record Series Active
Yes
Cut Off at End of
Fiscal Year
Total Retention Years
7
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
The files are to be cut off at the end of each fiscal year and maintained on the Jobs4TN database for 3 years. Files become inactive after audit.
Record Location
Jobs4TN/VOS - Offsite Location - Archive America 6708 Harney Road Tampa, FL 33610 WOTC System Location : OIR Data Center South (DC South)
File Arrangement
All: Alpha, numeric, and other methods
Media Format Generated
Electronic
Media Format Stored
Electronic
Date Range
4/95 - Present
Allotment Code
33710/33707
Record Value
Administrative
Audit Requirements
Both
Information Shared Outside the State
Yes
Shared Agencies
USDOL 13 Local Workforce Development Areas
Essential Record
Yes - Original
Essential Record Stored
Jobs4TN/VOS - Offsite Location - Archive America 6708 Harney Road Tampa, FL 33610 WOTC System Location : OIR Data Center South (DC South)
Essential Record Media Type
Electronic
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
3 Years
Records Center Retention Period
N/A
System Name
Jobs4TN/VOS, WOTC
Hardware Description
Jobs4TN/VOS Hardware Platform - Dell, Operating System (Version No.) - Microsoft Windows Server 2012R2 WOTC Hardware Description : HP DL-360 (2-node Cluster; each server has 4 quad-core CPUs and 128G RAM)
Software Description
Jobs4TN/VOS Operating System (Version No.) - Microsoft Windows Server 2012R2 WOTC Software Description : Oracle 11g (11.2.0.4); Red Hat Linux RHEL 5
System Location
Jobs4TN/VOS Offsite Location - Archive America 6708 Harney Road Tampa, FL 33610, Server Location (Building name, address, floor) - Cologix, 2850 Interstate Drive Lakeland, FL 33805 WOTC System Location: OIR Data Center South (DC South)
Backup Procedures
Jobs4TN/VOS Offsite Storage Frequency - GSI replicates data in real time to a passive datacenter. Data is also archived to tape and sent to Archive America for long term storage. WOTC Backup Procedure: Oracle RMAN backup job (weekly full backup, daily incremental backup; and archive logs periodically during the day)
Disaster Recovery
WOTC: Disaster Recovery: Oracle RMAN Restore/Recovery
Data Migration Description
Jobs4TN/Virtual One Stop (VOS) Database is stored by Geographic Solutions Incorporated (GSI) which replicates data in real time to a passive datacenter. Data is also archived to tape and sent to Archive America for long term storage.
Records Management Division (RMD)
03-10-2016
Please clarify disposition to meet business practice. Please spell out acronyms. Please provide annual accumulation and current volume. Missing sample and metadata.
Tennessee State Library and Archives
03-10-2016
TSLA concurs with RMD comments.
Comptroller Audit Review
03-10-2016
Audit concurs with RMD comments.
RMD Director
07-28-2016
RDA 10065 is a request to revise an RDA. The retention period will remain seven years and the format will remain electronic. The Abstract, Disposition Notes, and Worksheet were also updated. Recommend approval of request to revise RDA 10065.
Public Records Commission
11-03-2016
PRC approves RDA 10065.