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TRANSACTION MASTER

RDA Number
10064
Effective Date
Record Series Abstract
MAINFRAME RECORDS INCLUDE TOTAL AND TAXABLE WAGES PREMIUMS DUE AND PAID, PAYMENTS AND ADJUSTMENT CODES FOR TENNESSEE EMPLOYERS. USED FOR THE PURPOSE OF MAINTAINING DETAIL PAYMENT INFORMATION.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Records are cut off at the end of Unemployment Insurance (UI) tax year which is June 30 of each year.
Total Retention Years
7
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Record series is generated in paper and electronically. Once verified on the Unemployment Insurance mainframe, the paper is destroyed and the electronic version is kept for 7 years Records are maintained on the UI Bull Mainframe in an OIR approved off-site data center in Phoenix, AZ for the duration of the retention period. Once the retention period has ended, records are purged from the system.
Allotment Code
33720
Record Location
220 French Landing Drive, Nashville, TN 37243
File Arrangement
STATE ACCOUNT NUMBER
Date Range
1995 - Present
Annual Accumulation
1 Virtual Tape or 1 GB
Current Volume
1 Virtual Tape or 1 GB
Record Value
Administrative
Fiscal
Legal
Audit Requirements
Both
Information Shared Outside the State
Yes
Shared Agencies
IRS
Essential Record
Yes - Original
Essential Record Stored
Bull Mainframe
Essential Record Media Type
Electronic
Confidential
No
Confidential Legal Citation
TCA 50-7-701
Does this Record Series Contain Sensitive Information?
No
Agency Retention
7 years
Records Center Retention Period
NA
System Name
ATOS/Bull Helios4 mainframe
Hardware Description
VIRTUOSO MEDIA SERVER
Software Description
COBOL 74
System Location
DATA CENTER PHOENIX, AZ
Backup Procedures
Archived off-line annually at Iron Mountain.
Disaster Recovery
MAINFRAME DATABASES ARE BACKED UP ANNUALLY IN PHOENIX, AZ. COMPLETE DISASTER RECOVERY PLAN IS ON FILE WITH THE AGENCY'S IT SECURITY DIRECTOR.
Data Migration Description
Records originating from the online reporting system and third party upload system are transferred to UI mainframe. Paper documents are scanned into the IBML scanner and SoftTrac server and transferred to the UI mainframe.
Legacy Revision UUID
1335