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WAGE ITEM DATABASE

RDA Number
10062
Effective Date
Record Series Abstract
THE RECORD SERIES CONTAINS WAGE DATA SUBMITTED BY TENNESSEE EMPLOYERS FOR EACH OF THEIR WORKERS. RECORDS ORIGINATE FROM THE ONLINE REPORTING SYSTEM, THIRD PARTY UPLOAD SYSTEM, AND PAPER WAGE REPORTS. CONTAINS SSN'S NAMES AND WAGES FOR TN WORKERS. USED FOR THE PURPOSE OF FILING UNEMPLOYMENT BENEFIT CLAIMS.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Calendar Quarter
Total Retention Years
8
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Record series is generated in paper and electronically. Records originating from the online reporting system and third party upload system are transferred to UI mainframe. Paper documents are scanned into the IBML scanner and SoftTrac server and transferred to the UI mainframe. Once verified on the Unemployment Insurance mainframe, the paper is destroyed and the electronic version is kept for 7 years.
Allotment Code
33720
Record Location
220 French Landing Drive, Nashville, TN 37243
File Arrangement
SOCIAL SECURITY NUMBER OR ACCOUNT NUMBER
Date Range
3/2010 - Current
Annual Accumulation
26 VOLUMES OR 2.13 GB
Current Volume
26 VOLUMES OR 2.13 GB
Record Value
Administrative
Audit Requirements
Both
Information Shared Outside the State
Yes
Shared Agencies
Private Companies and State Agencies
Essential Record
Yes - Original
Essential Record Media Type
Electronic
Confidential
No
Confidential Legal Citation
50-7-701
Does this Record Series Contain Sensitive Information?
No
Agency Retention
7 YEARS
System Name
ATOS/Bull Helios4 mainframe
Hardware Description
VIRTUOSO MEDIA STORAGE
Software Description
COBOL 74
System Location
Data Center/Iron Mountain
Backup Procedures
FILES ARE BACKED UP NIGHTLY.
Disaster Recovery
MAINFRAME DATABASES ARE BACKED UP ANNUALLY IN PHOENIX, AZ. COMPLETE DISASTER RECOVERY PLAN IS ON FILE WITH THE AGENCY'S IT SECURITY DIRECTOR.
Data Migration Description
Records originating from the online reporting system and third party upload system are transferred to UI mainframe. Paper documents are scanned into the IBML scanner and SoftTrac server and transferred to the UI mainframe.
Legacy Revision UUID
1333