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EMPLOYER MASTER FILES

RDA Number
10061
Effective Date
Record Series Abstract
EMPLOYER MASTER FILE INCLUDES OWNERSHIP, BUSINESS NAME, FEDERAL EMPLOYER IDENTIFICATION NUMBER(FEIN), BUSINESS TYPE, CONTACT INFORMATION,LEGAL ACTION CODES, POWER OF ATTORNEY (POA), COUNTY, AREA, AUDITOR ASSIGNMENT, 1ST EMPLOYMENT AND LIABILITY DATES, AS WELL AS OTHER INFORMATION USED FOR THE PURPOSE OF COLLECTING UNEMPLOYMENT INSURANCE PREMIUMS.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Calendar Quarter
Total Retention Years
10
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records are generated in paper and employer information is manually entered into the Unemployment Insurance tax database, then paper records are destroyed in accordance with state requirements. Maintain on bull mainframe in agency until account has been canceled for 10 years. Data is then purged from the system and destroyed in accordance with state requirements.
Allotment Code
33720
Record Location
220 French Landing, Nashville, TN 37243
File Arrangement
STATE ACCOUNT NUMBER
Date Range
1936-Present
Annual Accumulation
1 GB or One Virtual Tape
Current Volume
1 GB or One Virtual Tape
Record Value
Administrative
Audit Requirements
Both
Information Shared Outside the State
Yes
Shared Agencies
IRS
Essential Record
Yes - Original
Essential Record Stored
Data Center Iron Mountain
Essential Record Media Type
Electronic
Confidential
No
Confidential Legal Citation
TCA 50-7-701
Does this Record Series Contain Sensitive Information?
No
Agency Retention
10 YEARS
System Name
Bull Mainframe
Hardware Description
VIRTUOSO MEDIA STORAGE
Software Description
Cobol 74 - UFAS Indexed sequential
System Location
DATA CENTER IN PHOENIX, AZ
Backup Procedures
FILES ARE BACKED UP NIGHTLY
Disaster Recovery
MAINFRAME DATABASES ARE BACKED UP ANNUALLY IN PHOENIX, AZ. SYSTEM WAS RE-CERTIFIED IN DECEMBER 2015. COMPLETE DISASTER RECOVERY PLAN IS ON FILE WITH THE AGENCY'S IT SECURITY DIRECTOR.
Data Migration Description
Data is manually entered into the Bull mainframe.
Legacy Revision UUID
1332