Training Information System Data for Continuing Education Units (CEU)

RDA Number

10048

Effective Date

2015-10-13

Record Series Abstract

Record series consists of applications for Continuing Education Unit programs and data collected from the course rosters used to create transcripts for attendees.

Record Series Active

Yes

Cut Off at End of

Calendar Year

Total Retention Years

Total Retention Months

Retention End Action

Destroy

Disposition Notes

Cut off at the end of each calendar year after data has been utilized to create transcripts. Maintain in agency for ten years, records may be transferred to state records center as needed. Destroy by state approved method at the end of the retention period.

Agency

Dept. of Human Resources

Allotment Code

31901

Record Location

312 Rosa L. Parks Blvd., TN Tower-17th Floor; Strategic Learning Solutions (SLS) office, Nashville, TN 37243

File Arrangement

Alpha

Date Range

1986-current

Annual Accumulation

Less than 1 cubic foot

Current Volume

6 cubic feet

Record Value

Administrative

Audit Requirements

State

Information Shared Outside the State

Essential Record

Yes - Original

Essential Record Stored

505 Deaderick Street 2nd floor

Essential Record Media Type

Paper

Confidential

Does this Record Series Contain Sensitive Information?

Agency Retention

10 years

Records Center Retention Period

Retention Legal Citation

Legacy Revision UUID

1323

Agency Records Officer

This RDA was a duplicate of RDA 1620. These records were never meant to be maintained permanently, and have no value to the agency or others after 1 year. These records are training course sign-in sheets, which are used to enter the attending employees\\\' names into what is essentially a database on Edison. The Edison system uses the data to designate on the attending employees\\\' Edison profiles that they attended the training course. After discussion with Kevin Callaghan on 2/27/2015, we decided that these records should fall under Statewide 17 - Working Papers. We are therefore retiring this RDA 10048, along with its duplicate RDA 1620.

RMD Director

RDA 10048 is a request to revise an RDA. The retention period will change from twenty-two years to ten years. The agency was originally going to retire the RDA but then realized it needed to be revised. Agency comments do not reflect this decision change. Recommend approval of request to revise RDA 10048 with the following changes: Disposition Notes: Cut off at the end of each calendar year after data has been utilized to create transcripts. Maintain in agency for ten years, records may be transferred to state records center as needed. Destroy by state approved method at the end of the retention period. Audit Requirements: State Essential Record Stored: 505 Deaderick Street 2nd floor Essential Record Media Type: Paper Final Disposition after Retention Expires: Destroy

Public Records Commission

PRC approves RDA 10048 with following changes: Disposition Notes: Cut off at the end of each calendar year after data has been utilized to create transcripts. Maintain in agency for ten years, records may be transferred to state records center as needed. Destroy by state approved method at the end of the retention period. Audit Requirements: State Essential Record Stored: 505 Deaderick Street 2nd floor Essential Record Media Type: Paper Final Disposition after Retention Expires: Destroy

Training Information System Data for Continuing Education Units (CEU)

Resources

Other helpful links

Relevant Offices

Other government offices

Videos