An official website of the Tennessee Secretary of State.
Core Data
RDA Number
3087
Effective Date
Record Series Abstract
TAHERA Reinspection and yearly Asbestos Inspection Reports and management plans
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Files are cut off when building is demolished.
Total Retention Years
6
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Under the Tennessee Asbestos hazard Emergency Response Act, school systems are required to keep reports regarding asbestos removal. Although the statutory regulation at 40 C.F.R. 763.94 provides that the management plan records shall be maintained for a period of three years, the management plans are historical documents referencing the management of identified or discovered asbestos in a school. Because the plans may be updated in stages, the management plans should be kept as long as a building is being used as a school building. Therefore, it is necessary that all documents related to the management plans be retained as long as the building has not been demolished.
Worksheet
Record Location
710 James Robertson Pkwy, Andrew Johnson Tower 9th Floor
File Arrangement
Alphabetically, by school district and year
Media Format Generated
Paper
Media Format Stored
Paper
Date Range
to
Agency
Allotment Code
33101
Annual Accumulation
4 Cubic Ft.
Current Volume
100 cu ft.
Record Value
Administrative
Historic
Audit Requirements
None
Information Shared Outside the State
No
Essential Record
Yes - Duplicate
Essential Record Stored
Copies are to be kept at the individual school systems. Records are sent to the State and kept 2 fiscal years and sent to state records center for remainder of retention period.
Essential Record Media Type
Paper
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Records Center Retention Period
4
Retention Legal Citation
40 CFR 763.94
RDA Comments
Records Management Division (RMD)
10-18-2013
No recommended changes to RDA 3087.
Tennessee State Library and Archives
10-29-2013
No recommended changes.
Comptroller Audit Review
10-30-2013
We have reviewed RDA 3087 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
11-01-2013
Agency agrees that no changes are needed.
RMD Director
01-13-2014
RDA 3087 is a revision of an existing RDA. The retention period will remain six years after building is demolished and the format remains paper. Recommend approval of RDA 3087 with a six year retention.