State flag of Tennessee An official website of the Tennessee Secretary of State.

TN DOWNTOWN AND MAIN STREET PROGRAM FILES

RDA Number
3077
Effective Date
Record Series Abstract
COMMUNITY CONTRACTS, TITLE VI SUMMARY, COMPLETED PROJECT REPORTS FOR YEARS 2007-2012, INVOICES, CANCELED CHECKS, W9 AND GRANT APPLICATIONS (EC-0543, EC-0570)
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Files are to be cut off at the end of the grant.
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Files are to be kept in paper format in agency for five years. This is to provide adequate reference for audits, future projects, and community referrals. Once retention period is expired the files may be destroyed by State approved method.
Record Location
Tn Tower 26th floor, Nashville,Tn 37243
File Arrangement
alpha
Media Format Generated
Paper
Media Format Stored
Paper
Date Range
2007 - current
Allotment Code
33007
Annual Accumulation
1 cu. ft.
Current Volume
5 cu. ft.
Record Value
Administrative
Fiscal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
312 Rosa L Parks Avenue, 26th Floor, TN Tower, Nashville, TN 37243
Essential Record Media Type
Paper
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years
Records Center Retention Period
0 years
Records Management Division (RMD)
08-22-2013
Disposition Notes do not describe record disposition.
Tennessee State Library and Archives
08-27-2013
TSLA concurs with RMD comment.
Comptroller Audit Review
09-10-2013
We have reviewed RDA 3077 from an audit standpoint. We recommend changing retention period to 5 years.
Agency Records Officer
09-18-2013
These files are kept in the agency in order to provide adequate reference for future projects and community referrals. Once the retention period is expired the documents are to be destroyed by state approved method. Change the retention period to five years to comply with Audit's recommendations.
RMD Director
11-03-2013
RDA 3077 is a request to revise an existing RDA. Changing Retention period from 3 years to 5 years. Recommend approval with the following changes: Disposition Notes: Files are to be kept in paper format in agency for five years. This is to provide adequate reference for audits, future projects, and community referrals. Once retention period is expired the files may be destroyed by State approved method. Total Retention: 5 years Agency Retention: 5 years Agency Retention - Years Active: 5
Public Records Commission
11-20-2013
Files are to be kept in paper format in agency for five years. This is to provide adequate reference for audits, future projects, and community referrals. Once retention period is expired the files may be destroyed by State approved method. Total Retention: 5 years Agency Retention: 5 years Agency Retention - Years Active: 5