Record Series Abstract
COMMUNITY CONTRACTS, TITLE VI SUMMARY, COMPLETED PROJECT REPORTS FOR YEARS 2007-2012, INVOICES, CANCELED CHECKS, W9 AND GRANT APPLICATIONS (EC-0543, EC-0570)
Record Series Active
Cut Off at End of
If Other, Explain
Files are to be cut off at the end of the grant.
Total Retention Years
Total Retention Months
Retention End Action
Files are to be kept in paper format in agency for five years. This is to provide adequate reference for audits, future projects, and community referrals. Once retention period is expired the files may be destroyed by State approved method.
Tn Tower 26th floor, Nashville,Tn 37243
Media Format Generated
Media Format Stored
2007 - current
1 cu. ft.
5 cu. ft.
Information Shared Outside the State
Yes - Original
Essential Record Stored
312 Rosa L Parks Avenue, 26th Floor, TN Tower, Nashville, TN 37243
Essential Record Media Type
Does this Record Series Contain Sensitive Information?
Records Center Retention Period
Records Management Division (RMD)
Disposition Notes do not describe record disposition.
Tennessee State Library and Archives
TSLA concurs with RMD comment.
Comptroller Audit Review
We have reviewed RDA 3077 from an audit standpoint. We recommend changing retention period to 5 years.
Agency Records Officer
These files are kept in the agency in order to provide adequate reference for future projects and community referrals. Once the retention period is expired the documents are to be destroyed by state approved method. Change the retention period to five years to comply with Audit's recommendations.
RDA 3077 is a request to revise an existing RDA. Changing Retention period from 3 years to 5 years. Recommend approval with the following changes: Disposition Notes: Files are to be kept in paper format in agency for five years. This is to provide adequate reference for audits, future projects, and community referrals. Once retention period is expired the files may be destroyed by State approved method. Total Retention: 5 years Agency Retention: 5 years Agency Retention - Years Active: 5