An official website of the Tennessee Secretary of State.
Core Data
RDA Number
3076
Effective Date
Record Series Abstract
DESIGN FILES (PHOTOSHOP, INDESIGN, DREAMWEAVER, ILLUSTRATOR, FREEHAND, PDF, EXCEL, QUARK, WAV & MOV, AND WEB) CONTRACTS/INTER DEPARTMENT AGREEMENTS, INVOICES, PURCHASE REQUESTS, MEMOS, ORIGINAL WORD/TEXT DOCUMENTS AND RELATED FONTS.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
10
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
When the projects are complete, often they are kept for research purposes for past records and after 10 years, they are no longer needed.
Worksheet
Record Location
312 Rosa L Parks Avenue, 26th Floor, TN Tower, Nashville, TN 37243
File Arrangement
Numeric
Media Format Generated
Paper
Date Range
2005 to current
Allotment Code
33001
Annual Accumulation
8 cu ft
Current Volume
30 cu ft
Record Value
Administrative
Fiscal
Audit Requirements
Both
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
312 Rosa L Parks Avenue, 26th Floor, TN Tower, Nashville, TN 37243
Essential Record Media Type
Paper
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
10 years
Records Center Retention Period
0
Retention Legal Citation
NO
RDA Comments
Records Management Division (RMD)
05-13-2013
Do not see a change and satisfied with current retention status. Information is not stored on an electronic server.
Tennessee State Library and Archives
05-09-2013
RDA 3076 satisfactory as written.
Comptroller Audit Review
07-12-2013
We have reviewed RDA 3076 from an audit standpoint. We concur with the recommended retention and disposition specification.
RMD Director
07-17-2013
Approve