Record Series Abstract
Records include program and project collateral (e.g., proposals, applications, program manuals, subrecipient monitoring checklists), reports, and other documents related to the administration and management of programs, projects, and initiatives supported with PVE funds. These funds were received as a result of various legal settlements and transferred from ECD to TDEC on 1-1-13. (The U.S. Department of Energy (DOE) was responsible for identifying violations of oil embargo related restrictions from 1973-1981, recovering overcharges, and providing restitution to the states. The final payment was received by TDEC on 3/1/2017.). The Office of Energy Programs continues to utilize the remaining funds to support various eligible activities and expenditures and request concurrence from DOE as required.
Record Series Active
Cut Off at End of
If Other, Explain
Until PVE settlement funds are exhausted
Total Retention Years
Total Retention Months
Retention End Action
Maintained in Agency 5 years after the completion of PVE funded program. Records may be maintained in either paper or electronic format, as long as the electronic content has been verified for completeness, accuracy, and usability.
2nd Floor, 312 Rosa Parks Ave, Nashville, TN 37243
Alpha & Numeric
Media Format Generated
Media Format Stored
2006 to Current
1.0 cu. ft Paper, 2 GB Electronic
12.5 cu. ft
Information Shared Outside the State
Department of Energy
Does this Record Series Contain Sensitive Information?
Records Center Retention Period
Retention Legal Citation
Dept. of Energy Subchapter D
Electronic Records Plan Inventory
Shared Network Storage. Records are stored on file servers within the state's data center using Storage Area Network (SAN) space
Server Windows 2012 R2
Microsoft Office Applications
State of Tennessee Data Centers
Replication across data centers. Complete weekly file backup
3 months on-site. 7 years Stone Mountain
Data Migration Description
Data is stored as a combination of PDF and/or Microsoft Word and Excel Files. Data is periodically backed up by STS. Data may be copied and/or extracted in bulk through standard Windows file restore processes or by standard ETL processes, or files copied or moved by an individual user through normal Windows features
Records Management Division (RMD)
No recommended changes.
Tennessee State Library and Archives
No recommended changes
Comptroller Audit Review
We have reviewed RDA 3068 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
RDA 3068 is a request to revise an RDA. The retention period will remain five years and then destroy. The format will be paper/electronic. The Abstract, Cut Off, Disposition Notes, and Worksheet have been updated. Recommend approval of the request to revise RDA 3068.
Public Records Commission
PRC approves RDA 3068.