An official website of the Tennessee Secretary of State.
Core Data
RDA Number
3049
Effective Date
Record Series Abstract
RECORDS MAY INCLUDE TRANSCRIPTS, DISCOVERY, LEGAL BRIEFS, ORDERS, COPIES OF EMPLOYEE AND/OR OFFENDER FILES, AND HEARING TAPES.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
FILES ARE TO BE CUT OFF AT THE END OF EXPIRATION OF OFFENDERS SENTENCE OR EMPLOYEE SEPARATION
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
FILES ARE TO BE CUT OFF AT THE END OF EXPIRATION OF OFFENDER'S SENTENCE OR EMPLOYEE SEPARATION; MAINTAIN IN AGENCY FOR 5 YEARS, THEN DESTROY.
Worksheet
Record Location
500 James Robertson Parkway, 4th Floor Davy Crocket Tower, Nashville, TN 37243
File Arrangement
Alphabetical
Media Format Generated
Paper
Media Format Stored
Paper
Date Range
to
Agency
Allotment Code
32402
Annual Accumulation
4 Cubic Feet Paper
Current Volume
28.5 Cubic Feet Paper
Record Value
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Confidential
Yes
Confidential Legal Citation
40-28-119;1100-01-01-.15 ADMINISTRATIVE RULES OF THE TENNESSEE BOARD OF PAROLE.
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 YEARS
Retention Legal Citation
NO
RDA Comments
Records Management Division (RMD)
05-14-2015
No recommended changes.
Tennessee State Library and Archives
05-14-2015
No recommended changes.
Comptroller Audit Review
05-14-2015
We have reviewed RDA 3049 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
05-19-2015
No Comments.
RMD Director
06-01-2015
RDA 3049 is a request to revise an RDA. The retention period will increase from three years to five years. Recommend approval of request to revise RDA 3049.
Public Records Commission
06-23-2015
PRC approves RDA 3049.