State flag of Tennessee An official website of the Tennessee Secretary of State.

FIRE AND CODES STUDENT TRAINING RECORDS

RDA Number
3027
Effective Date
Record Series Abstract
Student training records and information related to continuing education classes. Includes rosters, student applications, waiver forms, grades, training class records, TFACA Rules and Regulations, Release of Student Progress Information forms, and other class records. Forms include, but are not limited to, IN-1470 STUDENT APP.; IN-1502 WAIVER OF LIABILITY; IN-1485 TRAINING CLASS RECORD; IN-1490 TFACA RULES & REGULATIONS, IN-1491 RELEASE OF STUDENT PROGRESS; IN-1492 UNDERSTANDING PHYSICAL REQUIREMENTS; IN-1505 STUDENT RIGHTS.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
0
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
After completion of a student training class, the records are uploaded into the ACADIS system. The electronic record will be verified before destruction of the paper copy. The electronic record in the ACADIS system will be kept permanently and migrated as necessary to new systems, if applicable.
Allotment Code
335.07
Record Location
2161 Unionville-Deason Rd. Bell Buckle, TN 37020
File Arrangement
Alpha
Date Range
1950 to current
Annual Accumulation
30 cu ft 3 gigabytes
Current Volume
258 cu ft 7 gigabytes
Record Value
Administrative
Fiscal
Legal
Audit Requirements
Both
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
ACADIS system which is backed by OIR.
Essential Record Media Type
Electronic
Confidential
No
Confidential Legal Citation
FERPA (20 USC 1232g; 34 CFR Part 99)
Does this Record Series Contain Sensitive Information?
No
Agency Retention
Electronic format permanently
System Name
ACADIS system
Hardware Description
Windows and Linux virtual servers
Software Description
Windows 2008 R2 (Production and Portal VM server), Windows 2008 R2 Test VM sever, Linux Oracle DB VM server
System Location
Production, Portal and DB server are located in the South Data Center, Test is located in the North Data Center
Backup Procedures
Oracle NAS - Daily Incremental tape backups - Weekly Full-Backup - done once a week - Monthly-Backup - once completed tape is sent to offsite storage
Disaster Recovery
Oracle NAS Storage - Restore from Incremental-Backup - Restore from weekly Full-Backup - Restore from monthly Full-Backup
Data Migration Description
Oracle NAS Migration Plan
Legacy Revision UUID
1221