Record Series Abstract
Student training records and information related to continuing education classes. Includes rosters, student applications, waiver forms, grades, training class records, TFACA Rules and Regulations, Release of Student Progress Information forms, and other class records. Forms include, but are not limited to, IN-1470 STUDENT APP.; IN-1502 WAIVER OF LIABILITY; IN-1485 TRAINING CLASS RECORD; IN-1490 TFACA RULES & REGULATIONS, IN-1491 RELEASE OF STUDENT PROGRESS; IN-1492 UNDERSTANDING PHYSICAL REQUIREMENTS; IN-1505 STUDENT RIGHTS.
Record Series Active
Cut Off at End of
Total Retention Years
Total Retention Months
Retention End Action
After completion of a student training class, the records are uploaded into the ACADIS system. The electronic record will be verified before destruction of the paper copy. The electronic record in the ACADIS system will be kept permanently and migrated as necessary to new systems, if applicable.
2161 Unionville-Deason Rd. Bell Buckle, TN 37020
Media Format Generated
Media Format Generated Summary
Media Format Stored
Media Format Stored Summary
2001 to Current
30 cu ft 3 gigabytes
258 cu ft 7 gigabytes
Information Shared Outside the State
Yes - Original
Essential Record Stored
ACADIS system which is backed by OIR.
Essential Record Media Type
Confidential Legal Citation
FERPA (20 USC 1232g; 34 CFR Part 99)
Does this Record Series Contain Sensitive Information?
Electronic format permanently
Electronic Records Plan Inventory
Windows and Linux virtual servers
Windows 2008 R2 (Production and Portal VM server), Windows 2008 R2 Test VM sever, Linux Oracle DB VM server
Production, Portal and DB server are located in the South Data Center, Test is located in the North Data Center
Oracle NAS - Daily Incremental tape backups - Weekly Full-Backup - done once a week - Monthly-Backup - once completed tape is sent to offsite storage
Oracle NAS Storage - Restore from Incremental-Backup - Restore from weekly Full-Backup - Restore from monthly Full-Backup
Data Migration Description
Oracle NAS Migration Plan
Records Management Division (RMD)
Please provide more information in abstract. Clarify records process in Disposition Notes. Missing Sample. Will meet with agency. 1/12/2016: Met with agency and have made all necessary edits.
Tennessee State Library and Archives
TSLA concurs in RMD comments.
Comptroller Audit Review
Audit concurs with RMD comments.
Agency Records Officer
RDA 3027 is a request to revise an RDA. The Abstract, Disposition, and Worksheet have been updated. The retention period will change from eighty-five years to permanent. The format will change to paper/electronic. Recommend approval of request to revise RDA 3027.