An official website of the Tennessee Secretary of State.
Core Data
RDA Number
3019
Effective Date
Record Series Abstract
Records include: CERTIFIED HYGIENIST ID CARD (CN-1245), CLEANUP CONTRACTOR ID CARD (CN-1246), HYGIENIST CERTIFICATE (CN-1247), CLEANUP CONTRACTOR CERTIFICATE (CN-1248), and CERTIFICATE OF FITNESS (CN-1252. Records of qualified professionals reviewed and certified to provide the services as a Hygienist to collect and interpret samples or to provide professional services to clean up of these sites to render safe for human use after a CML event.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
THE FILES ARE TO BE CUT OFF AT THE END OF EACH 2 YEAR PERMIT PERIOD
Total Retention Years
0
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
The files are to be cut off at the end of each 2 year permit period. Paper records are maintained in agency until they are converted to electronic and microfilm, within one year of cut off. Paper records are destroyed after verification of electronic and microfilm record. The microfilm will then be stored at the State Records Center permanently. Electronic record will be maintained permanently in agency for administrative purposes.
Worksheet
Record Location
3711 Middlebrook Pkwy. Knoxville, TN 37921
File Arrangement
Alphabetical
Media Format Generated
Paper
Media Format Stored
Electronic
Film
Date Range
to
Allotment Code
327.38
Annual Accumulation
2 cubic feet and half of a GB. We will begin microfilming records 2/2016.
Current Volume
9 cubic feet and 2 GB. We will begin microfilming records 2/2016.
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
Yes
Shared Agencies
Environmental Protection Agency, Law Enforcement
Essential Record
No
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
Permanent
Records Center Retention Period
Permanent
Retention Legal Citation
TCA 68-212-502& 505 part 5 Property where Methamphetamine Manufactured
Electronic Records Plan Inventory
System Name
OIR Oracle Network Attached Storage system: ag0319006uf012
Hardware Description
Sun Storage 7410 NAS
Software Description
Firmware: 2011.04.24.9.0,1-1.46. Operating System: Solaris 11. No traditional software.
System Location
901 5th Ave. N., Nashville TN 37243
Backup Procedures
31 day retention snapshots kept on site. Daily incremental snapshots, and a monthly full snapshots, to tape media. Monthly snapshots older than 31 days are stored offsite, one year retention. One tape per year stored for 7 years
Disaster Recovery
OIR follows industry standard disaster recovery procedures. Full procedures are available with the Office of Information Resources.
Data Migration Description
OIR maintains and migrates data according to system updates, upgrades and replacement standards per industry standards. Full procedures are available with the Office of Information Resources.
RDA Comments
Records Management Division (RMD)
09-10-2015
No recommended changes. Agency is discussing an ECM server for these records, will update RDA once electronic information is provided.
Tennessee State Library and Archives
09-16-2015
No recommended changes.
Comptroller Audit Review
09-11-2015
We have reviewed RDA 3019 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
08-16-2015
Thank you
RMD Director
09-22-2015
RDA 3019 is a request to revise an RDA. The retention period will change from one year to permanent. The format will be paper/electronic/film. Recommend approval of request to revise RDA 3019.
Public Records Commission
10-13-2015
PRC approves RDA 3019.