An official website of the Tennessee Secretary of State.
Core Data
RDA Number
3011
Effective Date
Record Series Abstract
The records include ED-5182 (Teach Tennessee Application) and the Teach Tennessee portfolio which contains evidence of the Teach Tennessee Fellow's training. It includes the Fellow's data analysis work, sample unit and lesson plans, communications plans/newsletters, grading plan, classroom management plan (rules, procedures, positive reinforcement plan) and collection of daily reflections/journal entries from the summer training. Each graduating Fellow submits a portfolio for review and feedback. It also includes the Fellows' Individual Professional Education Plan (IPEP) for the year following the summer institute.
Record Series Active
Yes
Cut Off at End of
Fiscal Year
Total Retention Years
10
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
THE FILES ARE TO BE CUT OFF AT THE END OF EACH FISCAL YEAR. MAINTAIN IN AGENCY 5 YEARS, THEN 5 YEARS IN RECORD CENTER. THEN DESTROY.
Worksheet
Record Location
12TH FLOOR OF ANDREW JOHNSON TOWER
File Arrangement
ALPHABETICAL & BY COHORT
Media Format Generated
Paper
Media Format Stored
Paper
Date Range
to
Agency
Allotment Code
33105
Annual Accumulation
1 CUBIC FOOT
Current Volume
5 CUBIC FEET
Record Value
Administrative
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
10 YEARS
Records Center Retention Period
5 YEARS
RDA Comments
Records Management Division (RMD)
08-20-2015
No recommended changes
Tennessee State Library and Archives
08-20-2015
No recommended changes.
Comptroller Audit Review
08-24-2015
We have reviewed RDA 3011 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
09-30-2015
We agree with RDM
RMD Director
01-19-2016
RDA 3011 is a request to revise an RDA. The record series abstract has been updated to better detail the contents of the records series. The retention period will remain five years and the format paper. Recommend approval of request to revise RDA 3011
Public Records Commission
02-25-2016
PRC approves RDA 3011.