An official website of the Tennessee Secretary of State.
Core Data
RDA Number
3004
Effective Date
Record Series Abstract
RECORDS INCLUDE BUT ARE NOT LIMITED TO MEMOS TO COUNTY MAYORS, COPIES OF MINIMUM COURTROOM STANDARDS, COURT SECURITY SURVEYS, CORRESPONDENCE, AND REPORTS.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
RECORDS ARE MAINTAIN IN THE ADMINISTRATIVE OFFICE OF THE COURTS IN THE LEGAL DEPARTMENT FOR 5 YEARS THEN DESTROY.
Worksheet
Record Location
Nashville City Center Suite 600 Nashville, TN 37219
File Arrangement
Alpha
Media Format Generated
Paper
Media Format Stored
Paper
Date Range
1996 - current
Allotment Code
30227
Annual Accumulation
less than 1 cu. ft.
Current Volume
4 cu. ft.
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
Paper records are stored in files in the AOC Legal Division.
Essential Record Media Type
Paper
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years
RDA Comments
Records Management Division (RMD)
05-26-2016
No recommended changes.
Tennessee State Library and Archives
05-27-2016
No recommended changes.
Comptroller Audit Review
05-26-2016
We have reviewed RDA 3004 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
05-27-2016
Thank you.
RMD Director
06-01-2016
RDA 3004 is a request to revise an RDA. The retention will change from three years to five years and destroy. The format will remain paper. The Abstract, Disposition, and Worksheet have been updated. Recommend approval of request to revise RDA 3004.
Public Records Commission
06-22-2016
PRC approves RDA 3004