Core Data
RDA Number
2988
Effective Date
Mon, 10/20/2025
Record Series Abstract
The records include resumes, applications, reference letters, insurance information, credentialing information and other information requested by the department of the behavior service providers.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
When provider inactive/terminated
Total Retention Years
6
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Maintain 6 years, then destroy. These records need to be maintained in the agency for 6 years as the agency will need to have access to these records for review in case situations arise where the agency must terminate a provider agreement with the provider or if the provider stops providing services.
Worksheet
Record Location
UBS Building - 8th Floor
File Arrangement
Alpha
Media Format Generated
Paper
Media Format Stored
Paper
Date Range
2008 to current
Allotment Code
344.01
Annual Accumulation
2 cu. ft.
Current Volume
10 cu. ft.
Record Value
Administrative
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Essential Record Media Type
Paper
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
6 years
Records Center Retention Period
0
Retention Legal Citation
T.C.A. 52-3-101(d)
Electronic Records Plan Inventory
System Name
N/A
RDA Comments
Records Management Division (RMD)
Thu, 09/18/2025
No recommended changes.
Tennessee State Library and Archives
Mon, 09/22/2025
No recommended changes.
Comptroller Audit Review
Mon, 09/22/2025
We have reviewed RDA 2988 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
Mon, 09/22/2025
Thank you!
RMD Director
Fri, 09/26/2025
RDA 2988 is a request to revise an RDA. The retention period will change from ten years to six years and destroy. The format will be paper. The Title, Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of the request to revise RDA 2988.
Public Records Commission
Mon, 10/20/2025
PRC approves RDA 2988
