An official website of the Tennessee Secretary of State.
Core Data
RDA Number
2983
Effective Date
Record Series Abstract
THESE RECORDS ARE GENERATED BY DEPARTMENT OF CHILDREN SERVICES LICENSING STAFF. THE RECORDS MAY CONTAIN CHARTER INFORMATION, BY-LAWS, CURRENT AND PAST LICENSING INFORMATION, WORKING FILES FROM PREVIOUS LICENSING CYCLES, LICENSING EVALUATION SUMMARIES ON PRIVATE PROVIDER AGENCIES. WRITTEN CORRESPONDENCE, COPIES OF EMAILS AND COLLATERAL DOCUMENTS INVOLVING INVESTIGATIONS MAY ALSO BE INCLUDED.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
RECORDS ARE TO BE CUT OFF AT THE END OF THE FISCAL YEAR IN WHICH THE PROGRAM CEASES TO EXIST
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
RECORDS WILL BE MAINTAINED IN THE AGENCY FOR 5 YEARS AFTER CUTOFF, THEN DESTROYED BY STATE-APPROVED METHODS
Worksheet
Record Location
DEPARTMENT OF CHILDREN'S SERVICES CENTRAL OFFICE UBS TOWER, 9TH FLOOR 315 DEADERICK STREET NASHVILLE, TN 37243 IN LOCKED FILE CABINETS ACCESSIBLE ONLY TO DCS LICENSING STAFF
File Arrangement
Alpha Numeric by Program Name
Media Format Generated
Paper
Media Format Generated Summary
Paper: Sheet
Media Format Stored
Paper
Media Format Stored Summary
Paper: Sheet
Date Range
1960 to CURRENT
Agency
Allotment Code
359.1
Annual Accumulation
3 CUBIC FEET A YEAR
Current Volume
161 CUBIC FEET OF PAPER
Record Value
Administrative
Fiscal
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Essential Record Media Type
Paper
Confidential
Yes
Confidential Legal Citation
TCA 37-2-408, TCA 37-1-612, TCA 37-5-107, TCA 10-7-504
Media Recommendation Other
CURRENT FORMAT
Does this Record Series Contain Sensitive Information?
Yes
Agency Retention
5 YEARS AFTER FACILITY CLOSURE
Records Center Retention Period
0
Retention Legal Citation
NONE
RDA Comments
Records Management Division (RMD)
08-20-2020
No recommended changes.
Tennessee State Library and Archives
08-20-2020
No recommended changes.
Comptroller Audit Review
08-24-2020
We have reviewed RDA 2983 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
08-24-2020
Agency has no further revisions
RMD Director
08-31-2020
RDA 2983 is a request to revise an RDA. The retention period will change from three years to five years and destroy and the format will remain paper/electronic. The Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of the request to revise RDA 2983.
Public Records Commission
09-21-2020
PRC approves RDA 2983