An official website of the Tennessee Secretary of State.
Core Data
RDA Number
2967
Effective Date
Record Series Abstract
This record series contains all records pertaining to Benefits and Administration Review Team (BART) eligibility and enrollment appeals.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
The end of the calendar year in which the case is closed.
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Files are cut off at the end of each calendar year. Files are maintained electronically for 5 years after cut off and then destroyed at the end of the 5th calendar year.
Worksheet
Record Location
WRS TENNESSEE TOWER 19TH FLOOR
File Arrangement
NUMERIC
Media Format Generated
Electronic
Media Format Stored
Electronic
Date Range
JANUARY 2008 TO CURRENT
Allotment Code
31704
Annual Accumulation
27.9 MB
Current Volume
139 GB, 2.5 CF
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Electronic Records Plan Inventory
System Name
ShareDrive
Hardware Description
Images are stored on hitachi storage devices and index values are stored in the shared SQL Servier database environment.
Software Description
IBM Filenet software
System Location
Data Center North and Data Center South
Backup Procedures
Daily STS backup
Disaster Recovery
STSsilver disaster recovery plan
Data Migration Description
Full data migration plan is on file at STS and meets state and professional standards
RDA Comments
Records Management Division (RMD)
03-22-2018
No recommended changes.
Tennessee State Library and Archives
03-26-2018
No recommended changes.
Comptroller Audit Review
03-22-2018
We have reviewed RDA 2967 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
03-27-2018
Agency concurs with no recommended changes.
RMD Director
04-03-2018
RDA 2967 is a request to revise an RDA. The retention period will change from ten years and destroy to five years and destroy. The format will change from paper to electronic. The Abstract, Cut Off, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 2967.
Public Records Commission
04-25-2018
PRC approves RDA 2967.