An official website of the Tennessee Secretary of State.
Core Data
RDA Number
2961
Effective Date
Record Series Abstract
Records include but not limited to: any records that are collected pertaining to the law suit filed against the Department of Safety and Homeland Security or members of the department, such as correspondence, legal research, investigations, and legal documents.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
7
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records are generated and stored in paper. Records are maintained in agency 2 years then transfer to State records center and hold 5 years then destroyed by state approved methods. Information regarding cases is kept permanently under RDA 11328.
Worksheet
Record Location
1150 Foster Avenue, Nashville
File Arrangement
alpha and numeric
Media Format Generated
Paper
Media Format Stored
Paper
Date Range
2012-current
Agency
Allotment Code
34901
Annual Accumulation
1.5 cu. ft.
Current Volume
3 cu. ft.
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Media Type
Paper
Confidential
No
Confidential Legal Citation
10-7-504 and 55-25-101et seq.
Does this Record Series Contain Sensitive Information?
No
Agency Retention
7
Retention Legal Citation
10-7-504 and 55-25-101et seq.
RDA Comments
Records Management Division (RMD)
04-24-2019
No recommended changes.
Tennessee State Library and Archives
04-24-2019
No recommended changes.
Comptroller Audit Review
04-25-2019
We have reviewed RDA 2961 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
04-26-2019
Thank you.
RMD Director
04-30-2019
RDA 2961 is a request to revise an RDA. The retention period will remain seven years and destroy. The format will be paper. The Abstract, Cut Off, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 2961.
Public Records Commission
05-22-2019
PRC approves RDA 2961.