Record Series Abstract
Original charter files for organizing industrial loan and thrift companies, mortgage companies, premium finance companies, check cashers, title pledge lenders, deferred presentment companies and credit unions. This includes, but is not limited to: new applications, renewal applications, correspondence, surety bonds, annual reports, and secretary of state verification when applicable. With the exception of the original credit union charter of incorporation.
Record Series Active
Cut Off at End of
If Other, Explain
Calendar year in which the companies close, license expires or otherwise terminates, surrender, or withdraws.
Total Retention Years
Total Retention Months
Retention End Action
These files are to be cut off at the end of the calendar year in which the companies close, license expires or otherwise terminates, surrender, or withdraws then maintained in agency 1 year; Then transfer to state records center, hold 4 years, then destroy. Any paper migrated to electronic will be verified, upon verification paper will be destroyed.
TN Dept. of Financial Institutions Citizens Plaza Building 400 Deaderick St., 6th Floor
5 cu ft./ 768 MB
9.5 cu ft./ 860 MB
Information Shared Outside the State
Confidential Legal Citation
TCA 45-1-120 (a)
Does this Record Series Contain Sensitive Information?
Records Center Retention Period
Retention Legal Citation
Electronic Records Plan Inventory
Compliance - AG0319006WF503/ Credit Union - C: Drive Tag #22936
Compliance - VMware, OIR Data Center File Server/ Credit Union- HP Desktop Workstation
Compliance- Adobe PDF/ Credit Union- Windows 7, Adobe PDF
Compliance- OIR Data Center North/ Credit Union - Local hard drive
Compliance- Daily by OIR following OIR established policy and procedures/ Credit Union- CD-ROM backup
Compliance- OIR network recovery following OIR established policy and procedures/ Credit Union- Recovery from CD-ROM
Data Migration Description
Compliance- Migrate to VMware or ECM/ Credit Union- None until saved in electronic form in a database or on a server
Records Management Division (RMD)
1-14-2014: RMD met with agency and discussed appropriate changes needed for RDA. RDA on hold until further information is obtained. 2-6-14: Received information from agency to update and revise RDA. 2-7-14: No recommended changes.
Tennessee State Library and Archives
TSLA has reviewed the proposed RDA and awaits additional information. 2-13-2014: No recommended changes.
Comptroller Audit Review
We have reviewed RDA 2944 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
Agency concurs with RMD, TSLA and Audit.
RDA 2944 is a request to revise an RDA. The retention period will change from 10 years to five years. The record series will now include both paper and electronic records. Recommend approval of RDA 2944.
Public Records Commission
PRC approves RDA 2944.