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Driver Data Information Request Records

RDA Number
2940
Effective Date
Record Series Abstract
Driver Data Information Request Form
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records are generated in paper and electronic. Records received in paper are scanned, verified for completeness and accuracy and then destroyed by state approved methods. Electronic records are maintained for the remainder of the retention period and then destroyed by state approved methods.
Allotment Code
34901
Record Location
STS Data Center
File Arrangement
alpha & numeric
Date Range
2016 - current
Annual Accumulation
62.8 mb
Current Volume
314mb
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5
System Name
SharePoint 2013
Hardware Description
SharePoint is a web-based collaborative platform that integrates with Microsoft Office Products. SharePoint is primarily used as a document management and storage system.
Software Description
This is a web-based system that integrates with the state's Active Directory System to provide security roles allowing access to users based on rights.
System Location
Currently the system in located in the STS North Datacenter on Virtual Servers.
Backup Procedures
STS performs nightly backups on all Virtual Servers
Disaster Recovery
This will be performed by STS in the order in which they have us in the DR que.
Data Migration Description
STS maintains and migrates data according to system updates, upgrades and replacements. Full procedures are available with STS
Legacy Revision UUID
1136