An official website of the Tennessee Secretary of State.
Core Data
RDA Number
2925
Effective Date
Record Series Abstract
ORIGINAL INVESTIGATIVE CASE FILE RECORDS OF COMPLETED REPORTS OF STAFF/STUDENT ALLEGATIONS OF EMPLOYEE MISCONDUCT, CRIMINAL ACTIVITY, DCS POLICY OR PROCEDURE VIOLATIONS, CHILD ABUSE, USE OF FORCE, STATEMENTS, AFFADAVITS, AND EVIDENCE.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Records will be cut off on the investigation closure date, maintain in agency 5 years; then destroy
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records will be cut off on the investigation closure date, maintain in agency 5 years; then destroy
Worksheet
Record Location
DCS - Internal Affairs Offices, Statewide
File Arrangement
Numeric by investigation number
Media Format Generated
Paper
Media Format Stored
Paper
Date Range
1/1/2011 - current
Agency
Allotment Code
359.1
Annual Accumulation
40 cu. ft.
Current Volume
241 cu. ft.
Record Value
Administrative
Fiscal
Legal
Audit Requirements
Both
Information Shared Outside the State
Yes
Shared Agencies
Dept. of Health and Dept. of Human Services
Essential Record
No
Confidential
No
Confidential Legal Citation
TCA 37-2-408, TCA 37-1-612, TCA 37-5-107, TCA 10-7-504
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years
Retention Legal Citation
TCA 10-7-504
RDA Comments
Records Management Division (RMD)
08-04-2016
No recommended changes
Tennessee State Library and Archives
08-04-2016
No recommended changes.
Comptroller Audit Review
08-04-2016
We have reviewed RDA 2925 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
08-06-2016
No recommended changes
RMD Director
08-11-2016
RDA 2925 is a request to revise an RDA. The retention period will change from ten years to five years. The format will remain paper. The disposition and Worksheet have been updated. Recommend approval of request to revise RDA 2925.
Public Records Commission
11-03-2016
PRC approves RDA 2925.