An official website of the Tennessee Secretary of State.
Core Data
RDA Number
2906
Effective Date
Record Series Abstract
Records document the registration of radiation producing machines in the State of Tennessee. The files consist of CN-0712 Application for Certified Registration, CN-0715 Accelerator Evaluation, CN-0717 All X-ray Machines Report, CN-0718 Analytical X-ray Evaluation, CN-0720 Application for Certified Registration, CN-0721 Fluoroscopic Report, CN-0722 Medical Radiographic Report, CN-0723 Facility Report, CN-0724 Registration of X-Ray Producing Equipment, CN-0726 Bomb Squad X-Ray Radiography Evaluation, CN-0801 Application for Registration in Accordance with T.C.A. Section 68-202-504, CN-0802 Application for Registration to Perform Radiation Machine Inspections, CN-0944 Certified Registration, CN-1310 General X-Ray Radiography Evaluation, CN-1311 Chiropractic X-ray Protection Survey, CN-1312Panoramic Report, CN-1313 Physician's Office X-ray Operators Certification Report for Board of Medical Examiners, CN-1314 Application for Radioactive Material License - Use of Sealed Sources in Industrial Radiograph, CN-1315 Shielded Room Radiography Evaluation, CN-1316 Therapeutic X-Ray Evaluation, CN-1317 Computerized Tomography and Bone Densitometer X-Ray Report, CN-1318 Veterinary Report, CN-1319 X-Ray Gauge Evaluation , CN-1449 Application for Non-Medical Certified Registration
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
The files are to be cut off at the completion of inspection, close of facility, or when equipment is sold transferred, donated or destroyed
Total Retention Years
10
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
The files are to be cut off at the completion of inspection (inspections are done per required frequencies and will be kept for 10 years after each inspection) and, close of facility, or when equipment is sold transferred, donated or destroyed,maintain in agency 10 years then destroy by state approved methods.
Worksheet
Record Location
15TH Floor, Wm. R. Snodgrass TN
File Arrangement
by registration number
Media Format Stored
Electronic
Paper
Date Range
to
Allotment Code
327.32
Annual Accumulation
3 cubic feet, 1 GB, 3 rolls of microfilm
Current Volume
200 cubic feet, 43 rolls of microfilm, 7 GB
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
10 years
Retention Legal Citation
NO
Electronic Records Plan Inventory
System Name
Enterprise FileNet
Hardware Description
Windows Server 2012 R2 Data Center Edition/EMC Isilon
Software Description
FileNet P8 5.2
System Location
Data Center South Primary-Data Center North Secondary
Backup Procedures
Data is backed up nightly as well as a daily snapshot. Backups are onsite for 30 days and anything older is sent to Iron Mountain.
Disaster Recovery
FileNet data is stored until deleted by user or we delete the stored data per request. All backups are kept for 7 years. Data is replicated between the two datacenters in the event that a failover is needed
Data Migration Description
Real time replication
RDA Comments
Records Management Division (RMD)
07-23-2015
No recommended changes.
Tennessee State Library and Archives
07-27-2015
No recommended changes.
Comptroller Audit Review
07-23-2015
We have reviewed RDA 2906 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
07-30-2015
Thank you
RMD Director
09-16-2015
RDA 2906 is a request to revise an RDA. The retention period will remain ten years and the format will change to paper/electronic/film. Recommend approval of request to revise RDA 2906.
Public Records Commission
10-13-2015
PRC approves RDA 2906.