An official website of the Tennessee Secretary of State.
Core Data
RDA Number
2905
Effective Date
Record Series Abstract
Field monitoring data, radiological monitoring reports and Federal Emergency Management Agency (FEMA)report.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
The files are to be cut off at the end of each Federal Emergency Management Agency (FEMA) exercise.
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
The files are to be cut off at the end of each exercise, maintain records in agency for 5 years, then destroy by state approved methods.
Worksheet
Record Location
312 Rosa L. Parks Ave 3rd floor and 15th floor
File Arrangement
by exercise date
Media Format Stored
Electronic
Paper
Date Range
to
Allotment Code
327.32
Annual Accumulation
1 cubic foot, electronic information unavailable until October 2015
Current Volume
4 cubic feet, electronic information unavailable until October 2015
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
Yes
Shared Agencies
Federal Emergency Management Agency
Essential Record
No
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years
Retention Legal Citation
NO
Electronic Records Plan Inventory
System Name
OIR Oracle Network Attached Storage system: ag0319006uf012
Hardware Description
Sun Storage 7410 NAS
Software Description
2011.04.24.9.0,1-1.46. Operating System: Solaris 11. No traditional software
System Location
901 5th Ave. N., Nashville TN 37243
Backup Procedures
31 day retention snapshots kept on site. Daily incremental snapshots, and a monthly full snapshots, to tape media. Monthly snapshots older than 31 days are stored offsite, one year retention. One tape per year stored for 7 years
Disaster Recovery
OIR follows industry standard disaster recovery procedures. Full procedures are available with the Office of Information Resources.
Data Migration Description
OIR maintains and migrates data according to system updates, upgrades and replacement standards per industry standards. Full procedures are available with the Office of Information Resources
RDA Comments
Records Management Division (RMD)
07-16-2015
No recommended changes
Tennessee State Library and Archives
07-16-2015
No recommended changes.
Comptroller Audit Review
07-20-2015
We have reviewed RDA 2905 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
07-30-2015
Thank you
RMD Director
09-16-2015
RDA 2905 is a request to revise an RDA. The retention period will change from ten years to five years and the format will change to paper/electronic. Recommend approval of request to revise RDA 2905.
Public Records Commission
10-13-2015
PRC approves RDA 2905.