An official website of the Tennessee Secretary of State.
Core Data
RDA Number
2900
Effective Date
Record Series Abstract
OCCUPATIONAL EXTERNAL RADIATION EXPOSURE HISTORY (CN-0710), CURRENT OCCUPATIONAL EXTERNAL RADIATION EXPOSURE (CN-0711), CUMULATIVE OCCUPATIONAL EXPOSURE HISTORY (CN-0949) AND OCCUPATIONAL EXPOSURE RECORD FOR A MONITORING PERIOD (CN-0950).
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
THE FILES ARE TO BE CUT OFF AT THE END OF EACH EMPLOYEE TERMINATION
Total Retention Years
100
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
The files are to be cut off at the end of each employee termination, then scan and microfilm the records. Destroy paper upon verification of microfilm and electronic scanning. Electronic copies will be kept in agency for 100 years. Transfer original microfilm to the state records center for 100 years, maintain duplicate in agency for 100 years, and then destroy by state approved methods.
Worksheet
Record Location
15th Floor, Wm. R. Snodgrass TN Tower 312 Rosa L. Parks Avenue,
File Arrangement
Alphabetical
Media Format Generated
Paper
Media Format Stored
Electronic
Film
Date Range
to
Allotment Code
327.32
Annual Accumulation
less than a cubic foot, plan to begin electronic and microfilm imaging Jan. 2016
Current Volume
1 cubic foot, plan to begin electronic and microfilm imaging Jan. 2016
Record Value
Administrative
Legal
Audit Requirements
Both
Information Shared Outside the State
Yes
Shared Agencies
Health Insurance Portability and Accountability Act
Essential Record
No
Confidential
No
Confidential Legal Citation
TCA 11-1-102 (C-1)
Does this Record Series Contain Sensitive Information?
No
Retention Legal Citation
0400-20-05-.135
Electronic Records Plan Inventory
System Name
OIR Oracle Network Attached Storage system: ag0319006uf012
Hardware Description
Sun Storage 7410 NAS
Software Description
2011.04.24.9.0,1-1.46. Operating System: Solaris 11. No traditional software
System Location
901 5th Ave. N., Nashville TN 37243
Backup Procedures
31 day retention snapshots kept on site. Daily incremental snapshots, and a monthly full snapshots, to tape media. Monthly snapshots older than 31 days are stored offsite, one year retention. One tape per year stored for 7 years
Disaster Recovery
OIR follows industry standard disaster recovery procedures. Full procedures are available with the Office of Information Resources.
Data Migration Description
OIR maintains and migrates data according to system updates, upgrades and replacement standards per industry standards. Full procedures are available with the Office of Information Resources.
RDA Comments
Records Management Division (RMD)
08-20-2015
No recommended changes
Tennessee State Library and Archives
08-20-2015
No recommended changes.
Comptroller Audit Review
08-24-2015
We have reviewed RDA 2900 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
09-16-2015
Thank you
RMD Director
09-22-2015
RDA 2900 is a request to revise an RDA. The retention period will remain one hundred years. The format will be paper/electronic/film. Recommend approval of request to revise RDA 2900.
Public Records Commission
10-13-2015
PRC approves RDA 2900.