An official website of the Tennessee Secretary of State.
Core Data
RDA Number
2898
Effective Date
Record Series Abstract
Certificate of completion, waiver of liability, community service agreement, timesheets, and community service log. These files are documents that pertain to person(s) on probation and parole within the State of Tennessee.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
THE FILES ARE TO BE CUT OFF AT THE END OF EACH COMPLETION OF WORK
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
THE FILES ARE TO BE CUT OFF AT THE END OF EACH COMPLETION OF WORK THEN, MAINTAIN IN AGENCY 5 YEARS; THEN DESTROY.
Worksheet
Record Location
Tennessee State Parks
File Arrangement
By year
Media Format Generated
Paper
Media Format Stored
Paper
Date Range
2010-Present
Allotment Code
327.12
Annual Accumulation
Less than a cubic
Current Volume
2 cubic feet
Record Value
Administrative
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years
Retention Legal Citation
NO
RDA Comments
Records Management Division (RMD)
09-24-2015
No recommended changes.
Tennessee State Library and Archives
09-24-2015
No recommended changes.
Comptroller Audit Review
09-24-2015
We have reviewed RDA 2898 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
09-25-2015
Thank you
RMD Director
02-01-2016
RDA 2898 is a request to revise an RDA. The Abstract and Disposition have been updated. The retention period will increase from two years to five years and the format will remain paper. Recommend approval of request to revise RDA 2898.
Public Records Commission
02-25-2016
PRC approves RDA 2898.