An official website of the Tennessee Secretary of State.
Core Data
RDA Number
2888
Effective Date
Record Series Abstract
FOOD SERVICES PROGRAM INFORMATION SUCH AS MINIMUM DIETARY REQUIREMENTS, FISCAL EXPENDITURES, NUMBER OF MEALS SERVED, ETC., FOR AGENCY RESIDENTIAL TREATMENT FACILITIES.
Record Series Active
Yes
Cut Off at End of
Fiscal Year
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
THE FILES ARE TO CUT OFF AT THE END OF EACH FISCAL YEAR THEN, MAINTAIN IN AGENCY 5 YEARS; THEN DESTROY.
Worksheet
Record Location
UBS Tower, 10th Floor 315 Deadrick Street Nashville, TN 37243
File Arrangement
Folders labeled by Month with all three facilities
Media Format Generated
Paper
Media Format Stored
Paper
Date Range
2011-present
Agency
Allotment Code
359.1
Annual Accumulation
1.5cuft
Current Volume
7cuft of paper
Record Value
Administrative
Fiscal
Audit Requirements
Both
Information Shared Outside the State
Yes
Shared Agencies
Education and Health/ Human Services
Essential Record
No
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years
Records Center Retention Period
0
Retention Legal Citation
7 CFR 210, DCS Policy 22.1
RDA Comments
Records Management Division (RMD)
03-10-2016
Please increase retention to 5 years. Please provide Federal agency that audits records.
Tennessee State Library and Archives
03-10-2016
TSLA concurs in RMD comments.
Comptroller Audit Review
03-10-2016
Audit concurs with RMD comments.
Agency Records Officer
03-16-2016
Agency agrees with retention time of 5yrs
RMD Director
04-15-2016
RDA 2888 is a request to revise an RDA. The retention period will increase from four years to five years. The format will remain paper. Recommend approval of request to revise RDA 2888.
Public Records Commission
06-22-2016
PRC approves RDA 2888