An official website of the Tennessee Secretary of State.
Core Data
RDA Number
2885
Effective Date
Record Series Abstract
Inspection report, annual data sheet, square foot & capacity reports, exit interview with jail personnel, plan of corrective action reports, copies of facility certification, architectural plan approval letters, pre-employment waiver requests.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
7
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Maintain in agency for 7 years, then destroy by state approved method.
Worksheet
Record Location
500 JAMES ROBERTSON PARKWAY DAVY CROCKETT TOWER NASHVILLE, TN 37243
File Arrangement
Alpha
Date Range
to
Agency
Allotment Code
33522
Annual Accumulation
1.5 cu. ft./ 1.5 GB
Current Volume
32 cu. ft./ 3.16 GB
Record Value
Administrative
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
500 JAMES ROBERTSON PARKWAY DAVY CROCKETT TOWER NASHVILLE, TN 37243
Essential Record Media Type
Paper
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
7 years
Records Center Retention Period
N/A
Electronic Records Plan Inventory
System Name
Network shared volume ag03sdcwf00519AF09Data
Hardware Description
Virtual machine (VM) database
Software Description
Network shared volume
System Location
South Data Center
Backup Procedures
Daily Incremental Backups - Backups only data that has change since that last incremental backup Full-Backup every weekend Monthly-Backup - are run on the last Friday of each month and stored to tape. The tape is then transferred a secure offsite location where it will be stored for 7 years
Disaster Recovery
Restore from Incremental-Backup Restore from weekly Full-Backup Restore from monthly Full-Backup
Data Migration Description
Digitized data is stored on the network shared volume
RDA Comments
Records Management Division (RMD)
05-26-2016
No recommended changes.
Tennessee State Library and Archives
05-27-2016
No recommended changes.
Comptroller Audit Review
05-26-2016
We have reviewed RDA 2885 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
05-31-2016
Thank you.
RMD Director
06-02-2016
RDA 2885 is a request to revise an RDA. The retention period will remain seven years and the format change to paper/electronic. The Abstract, Disposition, and Worksheet have been updated. Recommend approval of request to revise RDA 2885.
Public Records Commission
06-22-2016
PRC approves RDA 2885