An official website of the Tennessee Secretary of State.
Core Data
RDA Number
2883
Effective Date
Record Series Abstract
Attendance log, lesson plans, class evaluation, telephone service provider form & data stored within the facility training and compliance system (FTACS) and ACADIS
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records generated and stored in electronic and paper. The files are to be cut off at the end of each calendar year, maintain in agency 5 years, then destroyed by state approved methods.
Worksheet
Record Location
279D Stewarts Ferry Pike, Nashville, TN 37214
File Arrangement
Alpha
Media Format Generated
Electronic
Paper
Media Format Generated Summary
Electronic: Text
Paper: Sheet
Media Format Stored
Electronic
Paper
Media Format Stored Summary
Electronic: Text
Paper: Sheet
Date Range
2020 to Current
Agency
Allotment Code
33522
Annual Accumulation
.5 Cu. ft. and 1 MB
Current Volume
10 cu.ft. and 7.56 MB
Record Value
Administrative
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
279D Stewarts Ferry Pike, Nashville, TN 38214
Essential Record Media Type
Electronic
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years
Records Center Retention Period
N/A
Retention Legal Citation
N/A
Electronic Records Plan Inventory
System Name
Acadis
Hardware Description
Oracle virtual machine (VM) database
Software Description
Oracle Database (3.7GB Used)
System Location
South Data Center
Backup Procedures
Daily Incremental Backups - Backups only data that has change since that last incremental backup Full-Backup every weekend Monthly-Backup - are run on the last Friday of each month and stored to tape. The tape is then transferred a secure offsite location where it will be stored for 7 years
Disaster Recovery
Restore from Incremental-Backup Restore from weekly Full-Backup Restore from monthly Full-Backup
Data Migration Description
Records are submitted electronical in the Acadis system.
RDA Comments
Records Management Division (RMD)
03-13-2025
No recommended changes.
Tennessee State Library and Archives
03-17-2025
No recommended changes.
Comptroller Audit Review
03-18-2025
We have reviewed RDA 2883 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
03-25-2025
Thank You
RMD Director
03-25-2025
RDA 2883 is a request to revise an RDA. The retention period will remain five years and then destroy. The format will be paper/electronic. The Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of the request to revise RDA 2883.
Public Records Commission
04-21-2025
PRC approves RDA 2883