An official website of the Tennessee Secretary of State.
Core Data
RDA Number
2877
Effective Date
Record Series Abstract
FILES CONTAINING INFORMATION THAT MAY INCLUDE MEDICAL, SOCIAL, FINANCIAL, TRAINING CERTIFICATIONS, ETC., ON APPROVED DEPARTMENT OF CHILDREN'S SERVICES FOSTER HOMES THAT NO LONGER PROVIDE SERVICES TO AGENCY CLIENTS.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Date of Closure
Total Retention Years
7
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
THE FILES ARE TO BE CUT OFF ON DATE OF CLOSURE AND HELD 7 YEARS; THEN DESTROY.
Worksheet
Record Location
All Department of Children Services Regional Offices
File Arrangement
ALPHABETICAL (LAST NAME, FIRST NAME)
Media Format Generated
Paper
Media Format Stored
Paper
Date Range
1995 to present
Agency
Allotment Code
359.1
Annual Accumulation
150cuft
Current Volume
3000
Record Value
Administrative
Fiscal
Legal
Audit Requirements
Both
Information Shared Outside the State
Yes
Shared Agencies
Shared with Federal Auditors as required
Essential Record
No
Confidential
No
Confidential Legal Citation
TCA37-2-408
Does this Record Series Contain Sensitive Information?
No
Agency Retention
7 year
Records Center Retention Period
6yr
Retention Legal Citation
COA RPM 6.02, TCA 37-2-408, US CODE 47 CFR CAPTA, US CODE 47 CFR Part 75:361
RDA Comments
Records Management Division (RMD)
03-03-2016
No recommended changes.
Tennessee State Library and Archives
03-03-2016
No recommended changes.
Comptroller Audit Review
03-03-2016
We have reviewed RDA 2877 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
03-17-2016
No Recommended changes
RMD Director
04-15-2016
RDA 2877 is a request to revise an RDA. The retention period will decrease from twenty-five years to seven years. The format will remain paper. Recommend approval of request to revise RDA 2877.
Public Records Commission
06-22-2016
PRC approves RDA 2877