Record Series Abstract
Records stored under this RDA include ad hoc reports from Managed Care Coordinators, Pharmacy Benefit Manager work group reports, Dental Benefit Manager work group reports, work group reports from outside stakeholders, population studies, oversight reports in response to internal and external agencies, federal and state oversight reports, legislative inquiries and Centers for Medicare and Medicaid Services inquiry response reports internally generated by TennCare.
Record Series Active
Cut Off at End of
If Other, Explain
Upon completion of report.
Total Retention Years
Total Retention Months
Retention End Action
Records are maintained in either paper or electronic format in agency as long as space is available. Transfer to State Records Center as necessary. Destroy by state approved method ten (10) years after given report is completed. STS maintains Electronic Records on secure platforms for the life of the retention period.
Paper Records: Multiple locations: 310 Great Circle Road,220 French Landing Drive, 227 French Landing Drive and VRC Records Center. Electronic Records: Installed on production servers in the South Data Center and TennCare Data Center
Media Format Generated
20 cu.ft., 10 MB
50 cu.ft., 20 MB
Information Shared Outside the State
Essential Record Media Type
Confidential Legal Citation
TCA 10-7-504, TCA 71-5-142
Does this Record Series Contain Sensitive Information?
Records Center Retention Period
Retention Legal Citation
CFR Title 45 Sec. 92.42
Electronic Records Plan Inventory
SharePoint server in the South Data Center.(Shared Drive) Shared drives on the STS file drive in the South Data Center.
Shared Drives on the State of Tennessee STS South Data Center
Shared drives on physical hardware in the South Data Center, North Date Center and the TennCare data center
Contact is David Beachboard at STS. (Shared Drive) STS Server is backed up by David Beachboard. Other drives backed up by DXC staff
SharePoint (Shared Drive) STS server is to be restored by STS staff. DXC would restore server in the TennCare datacenter at an alternative site
Data Migration Description
Data is migrated as part of normal server migration process.
Records Management Division (RMD)
No recommended changes.
Tennessee State Library and Archives
No recommended changes.
Comptroller Audit Review
We have reviewed RDA 2852 from an audit standpoint. We concur with the recommendation to retire this RDA.
Agency Records Officer
Thank you, Agency Concurs
RDA 2852 is a request to revise an RDA. The retention period will remain ten years and destroy. The format will be paper/electronic. The Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 2852.
Public Records Commission
PRC approves RDA 2852.