An official website of the Tennessee Secretary of State.
Core Data
RDA Number
2852
Effective Date
Record Series Abstract
Records stored under this RDA include ad hoc reports from Managed Care Coordinators, Pharmacy Benefit Manager work group reports, Dental Benefit Manager work group reports, work group reports from outside stakeholders, population studies, oversight reports in response to internal and external agencies, federal and state oversight reports, legislative inquiries and Centers for Medicare and Medicaid Services inquiry response reports internally generated by TennCare.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Upon completion of report.
Total Retention Years
10
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records are maintained in either paper or electronic format in agency as long as space is available. Transfer to State Records Center as necessary. Destroy by state approved method ten (10) years after given report is completed. STS maintains Electronic Records on secure platforms for the life of the retention period.
Worksheet
Record Location
Paper Records: Multiple locations: 310 Great Circle Road,220 French Landing Drive, 227 French Landing Drive and VRC Records Center. Electronic Records: Installed on production servers in the South Data Center and TennCare Data Center
File Arrangement
Alphanumeric
Media Format Generated
Electronic
Date Range
2005-current
Agency
Allotment Code
31865
Annual Accumulation
20 cu.ft., 10 MB
Current Volume
50 cu.ft., 20 MB
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Essential Record Media Type
Paper
Confidential
No
Confidential Legal Citation
TCA 10-7-504, TCA 71-5-142
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years
Records Center Retention Period
5 years
Retention Legal Citation
CFR Title 45 Sec. 92.42
Electronic Records Plan Inventory
System Name
SharePoint server in the South Data Center.(Shared Drive) Shared drives on the STS file drive in the South Data Center.
Hardware Description
Shared Drives on the State of Tennessee STS South Data Center
Software Description
Microsoft Programs
System Location
Shared drives on physical hardware in the South Data Center, North Date Center and the TennCare data center
Backup Procedures
Contact is David Beachboard at STS. (Shared Drive) STS Server is backed up by David Beachboard. Other drives backed up by DXC staff
Disaster Recovery
SharePoint (Shared Drive) STS server is to be restored by STS staff. DXC would restore server in the TennCare datacenter at an alternative site
Data Migration Description
Data is migrated as part of normal server migration process.
RDA Comments
Records Management Division (RMD)
06-06-2019
No recommended changes.
Tennessee State Library and Archives
06-21-2019
No recommended changes.
Comptroller Audit Review
06-10-2019
We have reviewed RDA 2852 from an audit standpoint. We concur with the recommendation to retire this RDA.
Agency Records Officer
06-24-2019
Thank you, Agency Concurs
RMD Director
09-03-2019
RDA 2852 is a request to revise an RDA. The retention period will remain ten years and destroy. The format will be paper/electronic. The Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 2852.
Public Records Commission
11-12-2019
PRC approves RDA 2852.