Record Series Abstract
Records series includes class rosters, certificates of completion, evaluation forms. For example: Course Code: H203, date(s), Course Title: 'MERRITT (TEMA RAD', Class Attendee's, Adjunct(s), Instructor(s), and Student(s). Student Personnel Count:___. Independent Study Program Final Exam. TEMA Training Report Certificate. TEMA Training Course Roster.
Record Series Active
Cut Off at End of
If Other, Explain
Upon Separation of Employee
Total Retention Years
Total Retention Months
Retention End Action
Convert paper records to electronic format; Maintain paper records one year and then destroy paper copies after verification of conversion of paper records to electronic format. Electronic version is kept permanently in agency.
On server in TEMA offices at the Department of Military, 3041 Sidco Dr.
1978 - current
5 cu. ft. 7GB
5 cu. ft. 7GB
Information Shared Outside the State
Yes - Original
Essential Record Stored
On site in TEMA offices at the Department of Military, 3041 Sidco Dr.
Essential Record Media Type
Confidential Legal Citation
Does this Record Series Contain Sensitive Information?
Records Center Retention Period
Retention Legal Citation
Legal Citation PDF
Training Management System- TMS; TEMA Servers
TMS is backed up twice daily (1200 and 1900) to back up server. Training files are backed up to HP and Dell windows Servers and replicated offsite weekly.
Microsoft Access 2003 and Microsoft SQL Sever 2005
TEMA HQ- 3041 Sidco Dr. Nashville 37204
TMS is backed up twice daily at 1200 and 1900 to back up serve; Training files nightly back up, data to local server location. Nightly replication of regional sever data to headquarters. Weekly Replication to headquarter storage server offsite; Software used Symantec Back up exec and Back up assistance.
Restore the files from backup
Data Migration Description
Legacy Revision UUID