An official website of the Tennessee Secretary of State.
Core Data
RDA Number
2840
Effective Date
Record Series Abstract
Incident/Accident Investigation Report of exposure to hazardous or infectious substances
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
At the date of the incident or accident
Total Retention Years
30
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records are generated electronic, sent for review and signed off for prevention trends, printed and put into file. The Files Are to be cut off at the date of the incident or accident, Maintain In Agency 30 Years; Then Destroy by state approved methods.
Worksheet
Record Location
710 James Robertson Parkway
File Arrangement
alpha & numeric
Media Format Generated
Electronic
Media Format Stored
Paper
Date Range
1988 - Current
Agency
Allotment Code
343.5
Annual Accumulation
1 cu ft.
Current Volume
30 cu ft.
Record Value
Administrative
Legal
Audit Requirements
Both
Information Shared Outside the State
Yes
Shared Agencies
Workman's Comp and Occupational Safety and Health Administration
Essential Record
Yes - Original
Essential Record Stored
710 James Robertson Parkway
Essential Record Media Type
Paper
Confidential
No
Confidential Legal Citation
TCA 63-2-101 & TCA 10-7-504
Does this Record Series Contain Sensitive Information?
No
RDA Comments
Records Management Division (RMD)
06-14-2018
Please explain agency reasoning for not keeping these records under SW26 - Incident Reports. Update: Dept. of Health has a policy stating that this is to be kept with specific requirements. Policy has been uploaded under legal citation.
Tennessee State Library and Archives
06-14-2018
TSLA concurs in RMD comment.
Comptroller Audit Review
06-18-2018
Audit concurs with RMD comments.
Agency Records Officer
08-22-2018
sent reason for retention to records mang.
RMD Director
10-02-2018
RDA 2840 is a request to revise an RDA. The retention period will remain thirty years and destroy. The format will be paper. The Title, Abstract, Cut Off, Disposition, and Worksheet have been updated. Recommend approval of request to revise RDA 2840.
Public Records Commission
10-30-2018
PRC approves RDA 2840.